Public consultation commitment tracker

For municipal policy engagement teams, turn approved consultation responses and agency commitments into consultation follow-through register. Address this specific problem: promises made during consultation disappear after the report is published. The aim: follow what government promised after listening. The pilot tests whether that benefit holds up against reviewer effort and real operating costs.

The buyer creates a project, supplies approved consultation responses and agency commitments, and confirms scope and access. Users correct extracted facts, resolve flagged uncertainties and approve the final consultation follow-through register before use. Retain source links and a version history for the next cycle.

How the AI works

Extract commitments without turning suggestions into promises. Keep model suggestions separate from verified facts. Link factual outputs to authorized input evidence and show missing information explicitly. Use deterministic checks for counts, dates, identifiers and arithmetic where applicable. A designated reviewer validates consequential outputs and signs off the delivered result.

Safeguards

Preserve official source versions, accessibility and audit records. Confirm agency-specific procurement, records and data handling requirements during discovery. One consultation; officials approve public updates. Require appropriate access and publication approval. Preserve source material, label AI drafts and make corrections traceable. Measure false positives and missed cases alongside speed.

What to build first

Costed pilot: One consultation; officials approve public updates. Start with one buyer organization and a bounded set of representative inputs. Implement the first two modules: extract stated commitments; link consultation evidence. Support the third task through an assisted review queue: assign agency owners. Handle the remaining required functions manually until validated. Include input upload, source references, user correction, a reviewer approval step and export of consultation follow-through register. Authentication, account isolation, deletion controls and basic operational logging are included. Specialized production certification, live write integrations and broader rollout are not included unless explicitly stated.

What it can connect to

Official publications, agency document stores and approved service workflows. Calendars, email, task managers and relevant business records. Use draft actions and supervised handoffs first, then enable only specifically authorized writes. Begin with uploads and exports of approved consultation responses and agency commitments. Any named system or connector is a candidate requiring current access and compatibility checks; no live connection is included by default.

The screens in detail

Use a queue or timeline as the opening view, with clear owners, dates and current states. Each case opens into its source context, proposed actions and discussion. Give external participants a limited form or status page. Make the next required action visible without opening every record. Open with commitment register; move into owner updates for the detailed task; finish in public draft for review and handoff. Show the source record, uncertainty and approval status beside each proposed output.