AI app for sales · no coding needed
Multi-participant meeting coordination portal
Reduce coordination effort per booked meeting while keeping named owners in control of commitments.
Made for: Sales teams and coordinators booking multi-participant meetings across organizations
What it does for you
The problem
Scheduling across several calendars, inboxes and channels consumes selling time and produces double bookings and dropped follow-ups.
What it gives you
Confirmed meetings with recorded outcomes
What you give it
Connected calendarsinbound requestsattendee contextbooking rules
Build your own version of Expertise Booking, Siyaa.ai and more
One app with what these 10 AI tools do, yours to keep and change: Expertise Booking, Siyaa.ai, Geniai Assist, Clockwise Prism, Cal.ai, invite.sh, Bookva.ai, Fantastical MCP for Mac, Vela, ClawEase.
Everything these tools do, in one app
- Automated meeting scheduling Books meetings automatically by finding times and coordinating calendars.Found in Expertise Booking, Siyaa.ai, Geniai Assist and 6 more
- Natural language scheduling Lets users create or change meetings using conversational commands.Found in Siyaa.ai, Geniai Assist, Clockwise Prism and 2 more
- Conflict resolution Detects and resolves overlapping meetings or double bookings.Found in Siyaa.ai, Cal.ai, Vela
- Multi-participant coordination Finds meeting slots that work for multiple attendees' calendars.Found in Siyaa.ai, Clockwise Prism, Cal.ai and 1 more
- Calendar platform integrations Connects with common calendar systems like Google and Outlook.Found in Expertise Booking, Siyaa.ai, Cal.ai and 2 more
- Communication tool integration Works with email, messaging, or conferencing tools for coordination.Found in Expertise Booking, Geniai Assist, Clockwise Prism and 2 more
- Inbound request handling Manages incoming meeting requests by checking availability and priorities.Found in Siyaa.ai, Vela, ClawEase
- Multi-channel inquiry capture Collects appointment requests from phone, SMS, WhatsApp, or web forms.Found in Vela, ClawEase
- Attendee enrichment Identifies and researches meeting attendees to provide context before meetings.Found in Expertise Booking
- Spam filtering Restricts bookings to business emails and reduces low-quality requests.Found in Expertise Booking
- Auto-assignment and rota Distributes meetings across team members automatically.Found in Expertise Booking
- Conversion tracking Links scheduled meetings to outcomes for tracking.Found in Expertise Booking
- Task automation workflows Automates routine tasks with customizable workflows.Found in Geniai Assist
- Reminders and notifications Sends real-time reminders and notifications for events.Found in Geniai Assist, Fantastical MCP for Mac
- Calendar invite creation Generates calendar invites from pasted event details.Found in invite.sh
- Customizable booking pages Creates personalized booking pages with visual customization.Found in Bookva.ai
- Calendar views Provides day, week, month, and year views of the calendar.Found in Fantastical MCP for Mac
- Follow-up handling Automatically chases no-responses and resolves scheduling conflicts.Found in Vela
- Workflow learning Learns existing booking interfaces without requiring prebuilt integrations.Found in ClawEase
- SMS confirmations Sends SMS with final appointment details after booking.Found in ClawEase
How it works, step by step
- Detect available slots across connected calendars
- Suggest meeting times that satisfy stated constraints
- Resolve overlapping meetings and double bookings
- Compare proposed slots against attendee availability and priorities
- Compare the reviewed result with the recorded baseline and value assumptions
- Capture corrections and named-owner approval before sending invites
- Export a versioned confirmed meeting record with source references and unresolved questions
- Accept natural language scheduling commands
- Capture requests from phone, SMS, WhatsApp and web forms
- Enrich attendee context before meetings
- Filter low-quality or non-business requests
- Distribute meetings across team members by rota
- Link scheduled meetings to outcomes
- Send reminders and notifications
- Create calendar invites from pasted event details
- Publish customizable booking pages
- Provide day, week, month and year calendar views
- Chase no-responses and resolve scheduling conflicts
- Send SMS confirmations with final appointment details
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Multi-participant meeting coordination portal with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Multi-participant meeting coordination portal with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links5 KB
- questions.mdQuestions to answer before you build3 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare28 KB
- prompt-vps.mdThe same build on your own server (Docker)28 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria15 KB
- demo/index.htmlThe working demo on sample data197 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
Reduce coordination effort per booked meeting while keeping named owners in control of commitments. For sales teams and coordinators booking multi-participant meetings across organizations, convert connected calendars, inbound requests and attendee context into confirmed meetings with recorded outcomes. The benefit is a testable hypothesis, measured through confirmed meetings per coordination hour and double bookings after confirmation; do not assume that AI output alone produces business value.
Confirm the buyer's problem and scope, collect connected calendars, inbound requests, attendee context and booking rules, then follow this sequence: 1. Detect available slots across connected calendars. 2. Suggest meeting times that satisfy stated constraints. 3. Resolve overlapping meetings and double bookings. Resolve uncertain cases with qualified reviewers, approve confirmed meetings with recorded outcomes, and measure confirmed meetings per coordination hour and double bookings after confirmation against a documented baseline.
How the AI works
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the three stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. One connected calendar set and one booking policy; final commitments and priority calls remain with the named owner. A model suggestion is never a verified fact, professional decision or authorization to act.
Safeguards
Preserve attendee consent, source attribution, message accuracy and usage permissions. Named owners approve substantive commitments and external messages. One connected calendar set and one booking policy; final commitments and priority calls remain with the named owner. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.
What to build first
Pilot scope: One connected calendar set and one booking policy; final commitments and priority calls remain with the named owner. Implement one approved input format, a bounded representative case set and the first two task modules: detect available slots across connected calendars; suggest meeting times that satisfy stated constraints. Support the third module with operator review: resolve overlapping meetings and double bookings. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
What it can connect to
Buyer-owned calendars, inboxes and messaging accounts. Cloud calendar providers, email and messaging tools, conferencing platforms and CRM destinations. Start with file exchange and validate destination specifications before promising direct publishing. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
The screens in detail
Primary screens: Connected calendars and request intake, Editable coordination preview, Confirmation and outcome record. Use a queue of pending requests, a large central slot-finding canvas, and a right-hand panel for attendee context, constraints and comments. Let users compare proposed slots side by side. Display proposed, confirmed and rescheduled states. Provide a client-facing booking page with comments anchored to the relevant request. Make the task-specific outcome confirmed meetings with recorded outcomes visible beside its evidence, review state and value baseline.
