Research contributor agreement tracker

For multi-institution research coordinators, turn team-approved contribution statements and project milestones into team-approved contribution record. Address this specific problem: contribution expectations are unclear until publication approaches. The aim: discuss contribution expectations early with a traceable record. The pilot tests whether that benefit holds up against reviewer effort and real operating costs.

The buyer creates a project, supplies team-approved contribution statements and project milestones, and confirms scope and access. Users correct extracted facts, resolve flagged uncertainties and approve the final team-approved contribution record before use. Retain source links and a version history for the next cycle.

How the AI works

Summarize declared contributions without judging scientific worth. Keep model suggestions separate from verified facts. Link factual outputs to authorized input evidence and show missing information explicitly. Use deterministic checks for counts, dates, identifiers and arithmetic where applicable. A designated reviewer validates consequential outputs and signs off the delivered result.

Safeguards

Preserve original data, methods, citations and research limitations. Use researcher review and document every substantive transformation. Administrative record; no automated authorship entitlement decisions. Require appropriate access and publication approval. Preserve source material, label AI drafts and make corrections traceable. Measure false positives and missed cases alongside speed.

What to build first

Costed pilot: Administrative record; no automated authorship entitlement decisions. Start with one buyer organization and a bounded set of representative inputs. Implement the first two modules: capture agreed roles; link completed contributions. Support the third task through an assisted review queue: flag unresolved expectations. Handle the remaining required functions manually until validated. Include input upload, source references, user correction, a reviewer approval step and export of team-approved contribution record. Authentication, account isolation, deletion controls and basic operational logging are included. Specialized production certification, live write integrations and broader rollout are not included unless explicitly stated.

What it can connect to

Authorized datasets, papers, protocols, code and research records. Calendars, email, task managers and relevant business records. Use draft actions and supervised handoffs first, then enable only specifically authorized writes. Begin with uploads and exports of team-approved contribution statements and project milestones. Any named system or connector is a candidate requiring current access and compatibility checks; no live connection is included by default.

The screens in detail

Use a queue or timeline as the opening view, with clear owners, dates and current states. Each case opens into its source context, proposed actions and discussion. Give external participants a limited form or status page. Make the next required action visible without opening every record. Open with contribution plan; move into update evidence for the detailed task; finish in team review for review and handoff. Show the source record, uncertainty and approval status beside each proposed output.