AI app for writers · no coding needed
Spoken-word capture and action coordination portal
Reduce manual re-typing and follow-up chasing while keeping the writer's meaning.
Made for: Writers and operations staff who dictate notes, drafts and follow-up actions across several apps
What it does for you
The problem
Spoken notes, drafts and follow-up actions are scattered across separate dictation, translation and task tools, so text and actions are re-typed and re-checked by hand.
What it gives you
Reviewed clean text and approved follow-up actions linked to source recordings
What you give it
Recorded speechselected textapp contextaction rules
Build your own version of TalkNotes, inFin and more
One app with what these 7 AI tools do, yours to keep and change: TalkNotes, inFin, Mutter AI Dictation, Dictura, Zavi AI - Voice to Action OS, NovaVoice, Kiara.
Everything these tools do, in one app
- Speech-to-text transcription Converts spoken words into written text.Found in TalkNotes, Mutter AI Dictation, Dictura and 3 more
- Filler word removal Cleans up speech by removing filler words and pauses.Found in TalkNotes, Mutter AI Dictation, Zavi AI - Voice to Action OS
- Multi-language support Transcribes and processes speech in many languages.Found in TalkNotes, Mutter AI Dictation, Dictura and 2 more
- Multiple output formats Generates text in various formats like notes, to-do lists, transcripts, or scripts.Found in TalkNotes
- Simple workflow Provides a straightforward process to record, select format, and generate text.Found in TalkNotes
- On-device processing Transcribes audio locally without sending it to the cloud, enhancing privacy.Found in Mutter AI Dictation, Dictura
- Cloud processing Uses cloud-based models for higher accuracy or additional features.Found in Mutter AI Dictation, Dictura
- Intent-based rewriting Reshapes spoken ideas into finished messages like emails or memos based on context.Found in Mutter AI Dictation
- Hotkey-driven access Allows quick activation of dictation or other modes via keyboard shortcuts.Found in Mutter AI Dictation, Dictura, NovaVoice
- Built-in translation Translates spoken words into another language in real-time.Found in Mutter AI Dictation, Dictura, Zavi AI - Voice to Action OS
- Cross-app compatibility Works across different applications and text fields without switching windows.Found in Dictura, Zavi AI - Voice to Action OS, NovaVoice
- In-place text editing Allows voice commands to rewrite or reformat selected text directly in any app.Found in Zavi AI - Voice to Action OS, NovaVoice
- Voice-triggered actions Executes tasks like sending emails or posting to services using voice commands.Found in Zavi AI - Voice to Action OS, NovaVoice
- Cross-platform availability Runs on multiple operating systems including desktop and mobile.Found in Zavi AI - Voice to Action OS
- Context-aware formatting Adapts text output to match the style of the app being used.Found in NovaVoice
- AI assistant Provides an always-available assistant for questions or transformations via hotkey.Found in NovaVoice
- Custom dictionary Remembers shortcuts and handles proper names and mid-sentence language switches.Found in NovaVoice
- Voicemail transcription Converts voicemail messages into text and email summaries.Found in Kiara
How it works, step by step
- Transcribe recorded speech to text
- Remove filler words and pauses
- Transcribe and process speech in multiple languages
- Generate notes, to-do lists, transcripts or scripts
- Provide a record, select format, generate workflow
- Process audio on-device where privacy requires it
- Use cloud models where higher accuracy is needed
- Rewrite spoken ideas into emails or memos by intent
- Activate dictation and modes by hotkey
- Translate spoken words into another language
- Work across different applications and text fields
- Rewrite or reformat selected text in place
- Execute approved actions such as sending email or posting
- Run on desktop and mobile operating systems
- Adapt output formatting to the app in use
- Answer questions or transform text via assistant hotkey
- Remember shortcuts, proper names and mid-sentence language switches
- Transcribe voicemail into text and email summaries
- Compare the reviewed result with the recorded baseline and value assumptions
- Capture corrections and named-owner approval before consequential use
- Export a versioned reviewed clean text and approved follow-up actions linked to source recordings with source references and unresolved questions
Build it yourself with your AI system
Build this app yourself, no coding needed
Start with a quick version you can try in a few minutes. Like it? Then build the full app by copying and pasting our step-by-step instructions: everything is prepared for you.
Sign in to see how to build it yourself
Build a quick version to try, or get the full app pack for Spoken-word capture and action coordination portal with the step-by-step building instructions. You don't need any technical skills: you copy, paste and answer a few questions. Both are included in the membership.
4 Have it built for you days to a few weeks
Rather not do it yourself, or want it fully tailored to your data, your way of working and your brand? Nexibeo builds Spoken-word capture and action coordination portal with you.
What's in the app pack
Included in the Complete AI Training membership.
- The building instructions your AI follows, step by step
- The questions your AI will ask you about your business before it starts
- A clickable demo you can open in your browser, to see how it should work
- A detailed blueprint of the screens, the information it keeps and the checks it runs
Become a member to get the app packAlready a member? Sign in
The files, for the technically curious
- START-HERE.mdHow to build it with your own AI (read first)3 KB
- README.mdOverview and links4 KB
- questions.mdQuestions to answer before you build2 KB
- prompt-cloudflare.mdThe full build prompt, hosted on Cloudflare25 KB
- prompt-vps.mdThe same build on your own server (Docker)25 KB
- spec.jsonData model, API, AI pipeline, acceptance criteria12 KB
- demo/index.htmlThe working demo on sample data196 KB
Questions
Do I need to know how to code?
No. You copy and paste the prompts on this page into ChatGPT or Claude, and the AI does the building. When it asks you something, you answer in your own words.
What does it cost?
The quick version, the app pack and the step-by-step instructions are for members: you pay the membership price, not a price per app (see the plans). Building the full app uses your own ChatGPT or Claude subscription. Putting it online is often cheap or no cost at the start, and your AI tells you before anything costs money.
How long does it take?
The quick version: about two minutes. The real app: an afternoon for a first version you can use, longer if you want every feature.
Can I change it to fit my business?
Yes. Tell your AI what to change in plain words, like “add a column for the price” or “use our logo and colours”. Or have Nexibeo build and customise it for you.
More detailsHow the AI works, safeguards and what to build first
Reduce manual re-typing and follow-up chasing while keeping the writer's meaning. For writers and operations staff who dictate notes, drafts and follow-up actions across several apps, convert recorded speech, selected text, app context and action rules into reviewed clean text and approved follow-up actions linked to their source recordings. The benefit is a testable hypothesis, measured through accepted clean outputs per dictation hour and follow-up actions completed without re-entry; do not assume that AI output alone produces business value.
Confirm the buyer's problem and scope, collect recorded speech, selected text, app context and action rules, then follow this sequence: 1. Transcribe recorded speech to text. 2. Remove filler words and pauses. 3. Transcribe and process speech in multiple languages. 4. Generate notes, to-do lists, transcripts or scripts. 5. Provide a record, select format, generate workflow. 6. Process audio on-device where privacy requires it. 7. Use cloud models where higher accuracy is needed. 8. Rewrite spoken ideas into emails or memos by intent. 9. Activate dictation and modes by hotkey. 10. Translate spoken words into another language. 11. Work across different applications and text fields. 12. Rewrite or reformat selected text in place. 13. Execute approved actions such as sending email or posting. 14. Run on desktop and mobile operating systems. 15. Adapt output formatting to the app in use. 16. Answer questions or transform text via assistant hotkey. 17. Remember shortcuts, proper names and mid-sentence language switches. 18. Transcribe voicemail into text and email summaries. Resolve uncertain cases with qualified reviewers, approve reviewed clean text and approved follow-up actions linked to source recordings, and measure accepted clean outputs per dictation hour and follow-up actions completed without re-entry against a documented baseline.
How the AI works
Use AI to interpret permitted inputs, suggest structured mappings and generate candidate outputs for the stated task modules. Use deterministic code for arithmetic, schema validation, hard constraints and reproducible tests. Review source-linked explanations and uncertainty before accepting results. One fixed set of supported languages and app targets; final meaning, tone and action authorization remain human. A model suggestion is never a verified fact, professional decision or authorization to act.
Safeguards
Preserve speaker meaning, source attribution, quotation accuracy and usage permissions. Named owners approve substantive changes and external actions. One fixed set of supported languages and app targets; final meaning, tone and action authorization remain human. Keep all consequential actions under authorized human control and do not fabricate missing inputs, permissions, professional judgments or market evidence.
What to build first
Pilot scope: One fixed set of supported languages and app targets; final meaning, tone and action authorization remain human. Implement one approved input format, a bounded representative case set and the first two task modules: transcribe recorded speech to text; remove filler words and pauses. Support the remaining modules with operator review: generate notes, to-do lists, transcripts or scripts; rewrite spoken ideas into emails or memos by intent; execute approved actions such as sending email or posting. Include source references, corrections, basic organization access, approval states, export and value measurement. Use managed operator assistance for unresolved exceptions. The cost estimate covers this narrow prototype, not unrestricted multi-tenant scale, complex production integrations, specialist certification or physical operations.
What it can connect to
Owner-provided recordings, authorized app accounts and permitted action destinations. Cloud storage, email and messaging destinations, calendar and task services. Start with file exchange and validate destination specifications before promising direct posting. Start with authorized file exchange. Validate current provider access, usage rights and schema behavior before promising a connector.
The screens in detail
Primary screens: Capture and format, Editable production preview, Action queue and delivery. Use a thumbnail gallery for recordings and documents, a large central editing canvas, and a right-hand panel for formats, dictionaries, action rules and comments. Let users compare versions side by side. Display draft, changes requested and approved states. Provide a client preview link with comments anchored to the relevant passage. Make the task-specific outcome reviewed clean text and approved follow-up actions linked to source recordings visible beside its evidence, review state and value baseline.
