Itemize rolls out AI-driven AP automation at Arguijo Corporation, reshaping finance workflows end-to-end
Itemize has deployed its Agentic Automation platform for Accounts Payable at Arguijo Corporation, replacing manual document handoffs with a single, integrated workflow. The result: faster processing, cleaner coding, tighter reconciliation, and real-time visibility across every pending transaction.
The system centers on line-level intelligence that extracts and structures data from invoices, receipts, purchase orders, and other financial documents. With direct ERP integration, it streamlines coding, automates PO and transaction matching, and flags anomalies before they turn into issues.
What changed inside AP
Archaic paper/PDF flows are gone. Project managers and AP no longer pass files around or hunt through shared folders. Itemize reads the right data from source systems and presents only the valid line items and codes that map to available budgets.
Managers get live visibility from ingestion through approval. Approvers spot bottlenecks the moment they form, and irregular spend is caught early.
Leaders' perspective
Samuel Ridderhof, SVP of Delivery at Itemize: "Jon has been an exceptional partner. He approaches AI as a practical way to transform how his team works. His willingness to rethink processes and lean into automation has been central to the success of this rollout."
Jon Hibler, CFO of Arguijo Corporation: "With Itemize, we no longer pass PDFs or printed invoices from the mailroom to project managers, and then back to accounting for manual entry. My team no longer digs through shared drive folders or paper packets to reference budgets or POs. Itemize reads the data directly from our systems and presents only the line items and codes with available budgeting. Processing is faster, errors are down, and we finally have the visibility we need."
Customer-reported operational gains
Efficiency and accuracy
- 50%+ reduction in initial invoice processing time by removing paper/PDF handoffs and manual sorting.
- Fewer coding errors and rejections, since the system only surfaces valid codes with remaining budget.
- No file hunting - coders see all relevant PO and budget data instantly.
Real-time visibility
- End-to-end transparency into each transaction from ingestion through approval for immediate bottleneck fixes.
- Earlier detection of out-of-policy spend, including vendors without approved POs.
- Always-current AP processing, including corporate card activity, within one streamlined workflow.
Line-level data and reconciliation
- Structured line-level data eliminates the need for PDF conversions in tools like Bluebeam or Adobe, reducing cleanup.
- Two-way PO matching enables instant reconciliation - match prices/quantities and dispute vendor errors on the spot.
- With Itemize 2-way matching, Arguijo is converting a two-step workflow into a single, automated flow.
Team access and convenience
- Self-serve access to processed history; users filter and export invoices without requesting help from accounting.
- Less friction and procrastination - AP work lives in one simple tool, no paper or multi-screen juggling.
- No more email handoffs, lost invoices, or missing submissions.
Configurability
- A highly configurable platform that adapts to Arguijo's workflows - a key differentiator versus rigid AP tools.
How it works (in practice)
- Capture: Itemize ingests invoices, receipts, POs, and statements; extracts and validates line-level fields.
- Context: Budgets, vendor data, and POs sync from the ERP to present only allowable codes and amounts.
- Controls: Two-way matching and anomaly detection surface variances early for faster dispute and resolution.
- Flow: One platform for coding, approvals, and audit trail - with live status for managers and controllers.
Why finance teams should care
- Move from manual intake to a single source of truth, so cycle times drop and audit evidence is automatic.
- Constrain coding to valid budgets to cut rework and prevent month-end surprises.
- Adopt two-way matching at the line level to catch price/quantity issues before payment.
- Give managers real-time queues so approvals keep moving and cash position stays predictable.
About Itemize
Itemize delivers Agentic Automation for Finance Operations and Controllers. By interpreting line-level data from invoices, remittances, and payment documents, Itemize enables organizations to automate AP, AR, and Treasury workflows with precision, visibility, and compliance.
About Arguijo Corporation
Arguijo Corporation is a construction and infrastructure services firm focused on operational excellence and innovation. By embracing automation across finance, Arguijo is building a controllable, faster close and a cleaner audit trail.
Get smarter on AI for finance
If you're evaluating tools and training for finance automation, explore this curated overview: AI tools for finance.
Media contact
Khushboo Koutu
Sr. Director of Marketing, Itemize Corp
kkoutu@itemizecorp.com | www.itemize.com
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