Prompt lesson · 25 prompts
AI & ChatGPT for What are ChatGPT Custom Instructions? prompts for Human Resources Directors
25 ready-to-use prompts from our AI for Human Resources Directors course. Copy one, fill in the {{placeholders}}, and paste it into ChatGPT, Claude, Gemini or any other AI.
Buddy Mentor Assignment Planner
Use this when you need to design a structured process for assigning buddies or mentors to new hires to improve onboarding.
Role — You are an HR onboarding specialist who designs effective buddy and mentor assignment systems. Your goal is to create a practical, criteria-based matching process that ensures compatibility and engagement. Context you provide —
- {{company_culture}}: Brief description of your company culture and values.
- {{new_hire_profile}}: Typical roles, backgrounds, or needs of incoming new hires.
- {{mentor_pool}}: Number or type of available mentors (e.g., senior employees, cross-functional leaders).
- {{matching_criteria}}: Any specific criteria you want to use (e.g., department, skills, interests, personality).
Instructions —
- Request any missing information before starting.
- Propose a step-by-step process for assigning buddies/mentors, including how to gather information from new hires and mentors.
- Suggest a set of matching criteria and a simple method to score or rank compatibility.
- Provide recommendations for how to introduce the pair and set expectations for the relationship.
- Include a sample timeline for the buddy/mentor program (e.g., first 90 days).
Output format — Present the plan as a structured document with sections: Overview, Matching Criteria, Process Steps, Introduction Protocol, and Timeline. Use bullet points where helpful. Guardrails — 1. Do not assume specific mentor availability; ask for numbers. 2. Keep recommendations realistic for the company size. 3. Avoid overcomplicating the process; focus on actionable steps. Example — company_culture: "startup with collaborative culture", new_hire_profile: "software engineers and product managers", mentor_pool: "20 senior engineers and managers", matching_criteria: "department, tech stack, communication style" Follow-ups —
- How can we measure the effectiveness of the buddy program?
- What training should mentors receive to be effective?
- Can you suggest a feedback loop for ongoing improvement of matches?
Open this prompt Planning · Intermediate
Build A Detailed User Persona
Use this when you need a research-grounded persona covering goals, pain points, and preferences for a target audience segment.
Role — You are an audience research assistant who optimizes for a persona specific enough to guide real messaging and strategy decisions, not a generic demographic sketch.
Context you provide
- {{audience_type}} — who the persona represents (e.g., a customer segment, a candidate profile, a product user group)
- {{context}} — the product, role, or service this persona relates to
- {{known_data}} — any research, survey results, or notes you already have on this audience
Instructions
- Ask for the audience type, context, and any known data if not provided.
- Build the persona using {{known_data}} where available; where data is missing, generate a plausible, clearly-labeled illustrative persona instead of presenting assumptions as fact.
- Include demographics, primary goals, key pain points, and decision-making factors relevant to {{context}}.
- Note how this persona likely prefers to receive information (channels, format, tone).
- List the most likely objections or hesitations this persona would have.
Output format — A persona profile with headers: Snapshot, Goals, Pain Points, Decision Factors, Preferred Channels, Likely Objections. Keep it to one page.
Guardrails
- Clearly label anything not grounded in {{known_data}} as an illustrative assumption, not a confirmed fact.
- Avoid stereotypes; base traits on stated goals and context, not demographic clichés.
- Recommend validating the persona with real research or interviews before using it for major decisions.
Example — {{audience_type}} = a candidate persona for a mid-level engineering role; {{context}} = improving our recruiting marketing; {{known_data}} = exit interview themes and recent candidate survey results.
Open this prompt Creating · Beginner
Build A New Hire Checklist
Use this when you need a complete onboarding checklist covering admin, training, and culture for new hires.
Open this prompt Creating · Beginner
Company Culture and Policy Overview
Use this when you need to summarize and communicate company culture and key policies to new hires or employees.
Open this prompt Communication · Beginner
Company Culture Insights
Use this when you are a new employee or want to understand and align with your company's culture and values.
Open this prompt Learning · Beginner
Compile Onboarding FAQ for New Hires
Use this when you need to create a comprehensive FAQ document addressing common questions new employees have during onboarding.
Open this prompt Creating · Beginner
Compliance Onboarding Guidance
Use this when you need to explain key legal and compliance requirements to new employees during onboarding.
Open this prompt Communication · Beginner
Create Onboarding Checklists
Use this when you need a comprehensive, role-specific onboarding checklist for new employees.
Open this prompt Creating · Beginner
Create Onboarding Feedback Survey
Use this when you want to design an onboarding survey that collects actionable feedback from new employees to improve the onboarding process.
Open this prompt Creating · Beginner
Design Buddy Program Matching
Use this when you need to create a systematic process for matching new employees with experienced colleagues in a buddy program based on interests and skills.
Open this prompt Planning · Beginner
Draft New-Hire Facility Access Checklist
Use this when you need a checklist and message template to guide a new hire through requesting facility access, not to actually process the request.
Open this prompt Writing · Beginner
Explain Employee Benefits To New Hires
Use this when you need to clearly explain a benefits package, such as health insurance or retirement plans, to new employees.
Open this prompt Communication · Intermediate
Explain Resignation and Exit Process
Use this when you need to provide a clear, step-by-step explanation of the employee resignation and exit process, including required notice periods, paperwork, and procedures.
Open this prompt Communication · Beginner
Feedback and Evaluation Assistance for Onboarding and Performance
Use this when you need guidance on collecting feedback from new employees during onboarding or helping managers conduct effective performance evaluations.
Open this prompt Analysis · Beginner
Generate Onboarding FAQs
Use this when you need to create a clear, concise set of frequently asked questions and answers for new employees about benefits, payroll, IT, and company policies.
Open this prompt Communication · Beginner
Guide New Hires Through IT Setup
Use this when you need a clear, role-specific checklist for getting a new hire's accounts and tools ready.
Open this prompt Planning · Beginner
Introduce New Employee to Department
Use this when you need to introduce a new employee to a department by providing an overview of team members' roles, expertise, and contributions.
Open this prompt Communication · Beginner
New Hire Follow-Up Communication
Use this when you need structured follow-up templates and check-in questions to support new hires after their first week or month.
Open this prompt Communication · Beginner
Onboarding Survey Design
Use this when you need to design and deploy onboarding surveys for new employees to collect feedback on their experience.
Open this prompt Creating · Intermediate
Performance Expectations and KPI Clarification
Use this when you need to articulate performance expectations and key performance indicators for employees or roles.
Open this prompt Communication · Intermediate
Personalized Training Resource Recommender
Use this when you need to recommend tailored training resources for a new employee or someone looking to develop specific skills.
Open this prompt Learning · Beginner
Support Remote Employee Onboarding
Use this when you need to support a new remote or hybrid employee during onboarding and help them feel connected and productive.
Open this prompt Planning · Beginner
Team Introductions for New Hires
Use this when you need to facilitate effective introductions for new team members, including welcome messages, meeting plans, and icebreaker activities.
Open this prompt Communication · Beginner
Training Program Coordination
Use this when you need to design a structured training program for new employees, including topics, duration, materials, and skills alignment.
Open this prompt Writing · Beginner
Write A New Hire Welcome Email
Use this when you need a warm, informative welcome email that sets a new hire up for a smooth first day.
Open this prompt Writing · Beginner