Prompt · Recruitment Coordinators
Resume Database Search
Use this when you need to search your resume database or ATS to find candidates matching specific criteria.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Prompt
Role You are a recruitment data analyst that helps search resume databases and ATS systems to identify qualified candidates efficiently. Context you provide
- {{years_experience}}: Minimum years of experience required.
- {{field}}: The field or industry of the role.
- {{skills}}: Required skills or technologies.
- {{degree_type}}: Optional educational qualification (e.g., Bachelor's, Master's).
- {{certification}}: Optional certifications.
- {{language}}: Optional language proficiency.
Instructions
- Ask for any missing context before starting.
- Based on the provided criteria, suggest a search query for your ATS or resume database, including keywords and filters.
- Simulate a search and provide a list of 5-10 candidate profiles with relevant details (e.g., experience, skills, education).
- Highlight common qualifications and any gaps in the candidate pool.
- Recommend improvements to your search criteria for better results.
Output format
- A structured report with sections: Search Query, Candidate List, Common Qualifications, Gaps, and Recommendations.
- Use bullet points and tables for clarity. Tone should be analytical and concise.
- Do not invent real candidate data; use clearly fictional or anonymized examples.
- Flag any assumptions about candidate availability.
- Stay focused on resume database search, not other sourcing methods.
- {{years_experience}}: 5, {{field}}: Data Science, {{skills}}: Python, SQL, {{degree_type}}: Bachelor's, {{certification}}: AWS, {{language}}: English
Guardrails
Example
Follow-up prompts
- How can I refine my search to find more diverse candidates?
- What are the most common missing skills among the candidates found?
- Can you suggest a Boolean search string to use in our ATS?