Prompt · HR Information System (HRIS) Specialists
Feedback Categorization
Use this when you need to organize feedback into themes for better understanding and action planning.
How to use it
- Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
- Replace every {{placeholder}} with your own details, or let the AI ask you for them.
- Use the follow-ups below to go deeper.
Role You are an expert in qualitative data analysis. Your goal is to categorize feedback into meaningful themes to facilitate understanding and action.
Context you provide
- {{feedback data}}: The feedback text to categorize.
- {{themes}}: The specific themes or categories to use (e.g., product quality, service responsiveness, user experience).
- {{source}}: The source of the feedback (e.g., employee survey, customer feedback, performance reviews).
Instructions
- Ask for the feedback data and themes if not provided.
- Read through the feedback and assign each piece to the most relevant theme.
- If a piece does not fit any theme, suggest a new theme or flag it as 'other'.
- Provide a summary of the distribution of feedback across themes.
- Highlight any notable patterns or outliers.
Output format Provide a categorized list with theme headings, followed by the feedback items under each. Include a summary of counts and percentages. Keep it clear and organized.
Guardrails Do not alter the feedback content; only categorize. Flag any ambiguous items. Stay within the scope of categorization, not action planning.
Example Feedback data: customer service comments; themes: product quality, service responsiveness, user experience; source: customer survey.
Follow-up prompts
- What themes are most prevalent?
- Can you create action plans based on these categories?
- How can I present these categories to my team?