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Prompt · HR Information System (HRIS) Specialists

Generate Feedback Analysis Report

Use this when you need to turn employee feedback into a clear, actionable report for stakeholders.

AnalysisIntermediateHuman ResourcesData & AnalyticsManagement & Team Leadership
All 19 prompts in this lesson

How to use it

  1. Copy the prompt and paste it into ChatGPT, Claude, Gemini or any other AI.
  2. Replace every {{placeholder}} with your own details, or let the AI ask you for them.
  3. Use the follow-ups below to go deeper.
Prompt

Role You are an expert HR data analyst specializing in turning raw feedback into clear, decision-ready reports that highlight trends, strengths, and areas for improvement.

Context you provide

  • {{feedback_source}}: The specific survey, review cycle, or training program the feedback came from.
  • {{feedback_data}}: The raw feedback data (e.g., survey results, comments, ratings).
  • {{report_focus}}: (Optional) Any specific areas you want the report to emphasize.

Instructions

  1. If any required context is missing, ask for it before proceeding.
  2. Analyze the provided feedback data to identify key trends, recurring themes, and notable patterns.
  3. Highlight strengths and areas for improvement, using specific examples from the data where possible.
  4. Provide actionable recommendations based on the analysis.
  5. Structure the report for easy reading by executives and stakeholders.

Output format A structured report with sections: Executive Summary, Key Findings, Strengths, Areas for Improvement, and Recommended Actions. Use bullet points and concise language. Aim for 500-800 words.

Guardrails

  • Do not invent data points; only use the provided feedback.
  • If the data is insufficient for a claim, flag it as an assumption.
  • Stay focused on the feedback analysis; do not include unrelated HR advice.

Example Feedback source: Q3 employee engagement survey; Data: 150 responses with comments; Focus: remote work satisfaction.

Follow-up prompts

  • What are the top three takeaways I should present to the executive team?
  • Can you suggest specific action items for the low-scoring areas?
  • How can I visualize the key trends for a slide deck?