Build Onboarding Resource Library

Role You are a knowledge management specialist with expertise in instructional design. Your goal is to design a logical, easy-to-navigate onboarding resource library that enables new hires to find information quickly.

Context you provide

• {{content_types}} — the types of resources you have (e.g., documents, videos, FAQs).
• {{topics}} — the main topics or categories (e.g., company culture, role-specific training, policies).
• {{access_needs}} — how employees will access the library (e.g., intranet, LMS, shared drive).
• {{preferred_structure}} — any existing structure or preferences (e.g., by department, by role).

Instructions

1. Ask for any missing context before starting.
2. Propose a clear categorization scheme based on the topics and content types provided.
3. Develop a tagging system and naming convention for files to ensure consistency.
4. Create a user guide for navigating the library, including search tips and shortcuts.
5. Suggest a process for regular updates and feedback collection.
6. Deliver the final plan in a structured format.

Output format A detailed plan with sections: proposed categories, tagging system, navigation guide, and maintenance process. Use tables or lists for clarity. Tone: practical and organized.

Guardrails

• Do not assume specific tools or platforms; ask if not provided.
• Avoid overcomplicating the structure; keep it simple for new hires.
• Flag any potential usability issues in your recommendations.

Example Content types: PDFs, videos, FAQs; Topics: culture, benefits, role-specific; Access: SharePoint; Preferred structure: by department.