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AI agent for auto mechanics

Abandoned Vehicle Storage Notice Agent

Every finished vehicle is picked up or moved through the correct notice steps on time.

ComplianceAdministrationOperations
See how it worksGet access
Abandoned Vehicle Storage Notice Agent: what goes in, what the agent does and what you get

What it does

A finished car sits in the lot for six weeks, the customer stops answering, and the owner is unsure what notice is legally needed. This agent counts the days since each job was completed and follows the shop's policy and the local rules for notices. It sends the first reminder, logs every contact attempt, and calculates storage charges from the policy start date. As time passes it prepares the next notice in the sequence, with the dates and amounts filled in. After each notice, it checks for a reply or payment and updates the case. The owner approves each formal notice and any lien step. Edge case: a customer replies that they are traveling, so the agent pauses the sequence and logs the new pickup date.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN Vehicle not picked up 3 days after completion 2 USES A TOOL Read the order, contact details and storage policy 3 DOES Calculate storage start date and charges to date 4 USES A TOOL Send the friendly pickup reminder and log thecontact 5 CHECKS THE RESULT Did the customer reply or pick up within 5 days? If not: try a second contact method and record theattempt. Back to step 4. 6 DOES Prepare the formal notice with the dates and amounts 7 YOU APPROVE Owner approves the formal notice 8 USES A TOOL Send the notice and record the delivery method 9 CHECKS THE RESULT Was there a reply or payment before the nextdeadline? If not: prepare the next notice in the sequence for theowner. Back to step 6. 10 YOU APPROVE Owner approves any lien or sale step 11 RESULT Vehicle released or case moved to the owner
Read the steps as a list
  1. Vehicle not picked up 3 days after completion
  2. Read the order, contact details and storage policy
  3. Calculate storage start date and charges to date
  4. Send the friendly pickup reminder and log the contact
  5. Did the customer reply or pick up within 5 days?If not: try a second contact method and record the attempt. Back to step 4.
  6. Prepare the formal notice with the dates and amounts
  7. Owner approves the formal noticeThe agent waits here for your OK.
  8. Send the notice and record the delivery method
  9. Was there a reply or payment before the next deadline?If not: prepare the next notice in the sequence for the owner. Back to step 6.
  10. Owner approves any lien or sale stepThe agent waits here for your OK.
  11. Vehicle released or case moved to the owner

How it decides

It moves to the next notice only after the required waiting period and no reply, and it never skips a step required by the local rules.

  • Send the first reminder 3 days after completion.
  • Start storage charges on the date set by the shop policy.
  • Wait the full required period before each notice.
  • Pause the sequence when the customer commits to a pickup date.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Storage fee and start day
  • Notice sequence and wait times
  • Local rule set
  • Contact methods used

What keeps you in control

It always asks you first

  • Owner approves each formal notice
  • Owner approves any lien or sale step

Hard limits

  • Do not take any lien or sale step without owner approval
  • Follow the local rules on notice wording

It stops when

  • Done: vehicle picked up and storage paid.
  • Stop: lien step reached, so the owner or an attorney takes over.

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA sedan was finished September 12 and not collected by September 15. The agent sent a reminder and logged it. By September 20 no reply, so the check failed and it tried a call and a text. On September 26 it prepared a formal notice with 11 days of storage at 20 dollars. The owner approved it, and the customer paid on September 29.

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