AI agent for authors
Agent Query Submission Tracker Agent
Run an organized query process in which every submission matches guidelines and every follow-up happens on time.
What it does
An author querying literary agents juggles dozens of submissions with different guidelines, response times and follow-up rules, often in loose notes. This agent keeps a tracker of every query: the agent, agency, date sent, materials sent, stated response time and outcome. It checks submission guidelines against what the author is sending, so a missing sample chapter is caught first. It flags follow-up dates and drafts polite follow-ups when the agency's stated time has passed. It also drafts the next batch of queries, matching the book to agents who represent the genre and accept the format, and avoiding those who have already declined. It never submits or sends anything. The author approves each one. Edge case: an agency that says no response means no is closed after the stated time.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Weekly run or reply arrives
- Update the tracker with new replies
- Check for agents past their stated response time
- Draft follow-ups for those due
- Search for new agents matching the genre who are open to queries
- Do the materials match each agent's guidelines?If not: list what is missing or different and prepare the changes. Back to step 4.
- Draft the next batch of personalized queries
- Author approves each query and follow-upThe agent waits here for your OK.
- Log what the author sent
- Is the batch size and mix within the author's limit?If not: trim the list to the limit and reorder by fit. Back to step 5.
- Updated tracker
How it decides
It ranks new targets by genre fit, current openness to queries and guideline match, and sets follow-up dates from the agency's own stated response time.
- Follow up once, after the stated response time plus 2 weeks
- Close a query when the agency says no response means no and the time passes
- Exclude agents who have declined this book
- Send batches of no more than 8 queries at a time
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Batch size (default 8)
- Follow-up delay (default window plus 2 weeks)
- Genre and comparable titles
- Materials package
- Agent sources
What keeps you in control
It always asks you first
- Every query and follow-up before it is sent
Hard limits
- Never send a query or follow-up
- Never invent details about an agent
It stops when
- Done: representation secured or the query list is exhausted
- Stop: author pauses the process
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
