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AI agent for board members

Audit Committee Finding Tracker Agent

Drive every audit finding to a closure that is backed by evidence.

ComplianceMonitoringManagement
See how it worksGet access
Audit Committee Finding Tracker Agent: what goes in, what the agent does and what you get

What it does

Audit findings come with a promised fix and a date. Dates move, owners change, and the same finding appears again a year later. This agent lists all open findings with promised dates and owners, asks owners for evidence before each date, and checks that the evidence really resolves the finding. It flags overdue items and weak responses and drafts a question for the committee. Each cycle it rechecks and tracks how many dates have moved more than once. The board member approves any escalation. Edge case: a finding closed with evidence that covers only one site of three is marked partially closed.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Monthly findings review begins 2 USES A TOOL Read the findings register 3 DOES List findings due in the next 30 days and thoseoverdue 4 USES A TOOL Send evidence requests to owners 5 USES A TOOL Read the evidence received 6 CHECKS THE RESULT Does the evidence cover the full scope of thefinding? If not: Mark as partially closed and ask for the missingpart. Back to step 5. 7 DOES Flag findings overdue or moved more than once 8 USES A TOOL Draft a question for the committee for each weakitem 9 YOU APPROVE Board member approves any escalation 10 CHECKS THE RESULT Is anything still open past its new date? If not: Add it to the next escalation list. Back to step3. 11 RESULT Findings status report
Read the steps as a list
  1. Monthly findings review begins
  2. Read the findings register
  3. List findings due in the next 30 days and those overdue
  4. Send evidence requests to owners
  5. Read the evidence received
  6. Does the evidence cover the full scope of the finding?If not: Mark as partially closed and ask for the missing part. Back to step 5.
  7. Flag findings overdue or moved more than once
  8. Draft a question for the committee for each weak item
  9. Board member approves any escalationThe agent waits here for your OK.
  10. Is anything still open past its new date?If not: Add it to the next escalation list. Back to step 3.
  11. Findings status report

How it decides

Checks each piece of evidence against the finding's criteria; a finding is closed only if the evidence covers the whole scope.

  • Evidence must match the finding's full scope
  • A date moved twice means escalation
  • Overdue by 30 days goes to the committee
  • Closed findings are sampled again after 6 months

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Reminder timing (default 14 days before due)
  • Escalation rule (default 2 date moves)
  • Findings in scope
  • Sample period
  • Report format

What keeps you in control

It always asks you first

  • Escalation to the committee
  • Closing a finding
  • Any change to a promised date

Hard limits

  • Never close a finding itself
  • Never change the register without the owner

It stops when

  • Done: all findings closed or accepted
  • Stop: finding withdrawn
  • Stop: audit scope changes

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA finding on access reviews promised closure by 31 March across three sites. Evidence arrives for one site. The check fails and the agent marks it partially closed. On 31 March two sites remain. The date has already moved once. The agent drafts a question for the committee, and the board member approves escalation to the CFO.

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