AI agent for media relations specialists
Awards and Speaking Opportunity Tracker Agent
Never miss a worthwhile award or speaking deadline and submit complete entries on time.
What it does
Industry awards and conference calls for speakers have deadlines that pass unnoticed, and good stories never get submitted. The agent searches industry sites, conference pages and award lists for opportunities in the company's sectors. It checks eligibility, such as company size, region, entry fees and category, and rates how well each fits the company's stories and executives. It builds a submission calendar with deadlines and lists the materials needed for each, such as bios, case studies, photos and references. It tracks which materials are ready, reminds owners, and checks that each submission is complete before the deadline. After a submission it logs the status and results. Edge case: a call for speakers that requires a fee to enter. The agent flags the cost for the specialist. The specialist approves each submission.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Weekly search runs
- Search award sites, conference pages and call-for-speaker lists
- Check eligibility, fees and requirements
- Rate the fit with company stories and executives
- Add chosen opportunities to the submission calendar
- List the materials needed and who owns each
- Check the shared folder for materials and send reminders
- Are all materials ready 7 days before the deadline?If not: escalate to the owner and propose a lighter entry or skipping. Back to step 6.
- Assemble the submission and check it against the requirements
- Specialist approves each submissionThe agent waits here for your OK.
- Submission sent and status logged
How it decides
An opportunity is worth pursuing when eligibility is met and fit scores at least 3 out of 5. Items are due-risk when materials are not ready 7 days before the deadline.
- Pursue only when eligibility is met and fit is 3 or higher
- Flag any entry fee over the set amount for approval
- Remind owners 14 days and 7 days before the deadline
- Skip an opportunity if materials will not be ready 3 days before the deadline
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Sectors and regions to search
- Fit score cutoff (default 3 of 5)
- Fee limit needing approval
- Reminder timing
- Material checklist
What keeps you in control
It always asks you first
- Specialist approves each submission
- Specialist approves entry fees
Hard limits
- Never submit an entry itself
- Do not pay fees
It stops when
- Done: submission sent and logged
- Stop: eligibility unclear, ask the organizer through the specialist
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
