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AI agent for product managers

Beta Program Tester Management Agent

Keep every feature covered by active testers with useful feedback

MonitoringAutomationManagementProduct development
See how it worksGet access
Beta Program Tester Management Agent: what goes in, what the agent does and what you get

What it does

A product manager recruits 60 beta testers and a month later 20 are active and only a few features have received feedback. This agent keeps the program healthy. It tracks tester activity from product usage and survey responses, finds the inactive ones and sends tailored prompts, such as a short task related to a feature that has little coverage. It collects feedback by feature and reports gaps so the manager knows what is untested. Testers who stay inactive after two prompts are replaced from a waiting list so each feature keeps coverage. It checks coverage again after the replacements. The manager approves messages and removals. Edge case: a tester is active but only on one feature. The agent asks about a second feature instead.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Beta program starts or daily check runs 2 USES A TOOL Pull tester usage and feedback data 3 DOES Map active testers and feedback to each feature 4 CHECKS THE RESULT Does every feature have the minimum coverage? If not: List low-coverage features and the testers bestplaced to cover them. Back to step 2. 5 DOES Find testers inactive for 7 days 6 DOES Draft a tailored prompt for each tester with a smalltask 7 YOU APPROVE Product manager approves the messages 8 USES A TOOL Send prompts and log replies 9 CHECKS THE RESULT Did the tester act within 5 days of the secondprompt? If not: Propose replacing the tester from the waitinglist and onboarding them. Back to step 6. 10 RESULT Weekly coverage and feedback report
Read the steps as a list
  1. Beta program starts or daily check runs
  2. Pull tester usage and feedback data
  3. Map active testers and feedback to each feature
  4. Does every feature have the minimum coverage?If not: List low-coverage features and the testers best placed to cover them. Back to step 2.
  5. Find testers inactive for 7 days
  6. Draft a tailored prompt for each tester with a small task
  7. Product manager approves the messagesThe agent waits here for your OK.
  8. Send prompts and log replies
  9. Did the tester act within 5 days of the second prompt?If not: Propose replacing the tester from the waiting list and onboarding them. Back to step 6.
  10. Weekly coverage and feedback report

How it decides

A tester is inactive after 7 days without use. A feature has enough coverage with at least 5 active testers and 5 pieces of feedback.

  • Inactive means no usage for 7 days
  • Two unanswered prompts lead to replacement
  • A feature needs 5 active testers and 5 feedback items
  • New testers must match the target profile of the lost tester

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Inactivity days (default 7)
  • Prompts before replacement (default 2)
  • Coverage targets per feature
  • Message tone and incentives
  • Report day

What keeps you in control

It always asks you first

  • Product manager approves prompts and tester replacement

Hard limits

  • Never removes a tester without approval
  • Does not share one tester's feedback with others

It stops when

  • Done: every feature meets coverage
  • Stop: waiting list empty, ask the manager to recruit

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAfter 3 weeks, 22 of 60 testers are inactive and the reporting feature has 2 active testers. The agent sends 22 tailored prompts, with reporting tasks to the 8 who fit. After a second prompt, 9 remain silent, and it replaces them from the waiting list. Reporting reaches 7 active testers and 11 feedback items.

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