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AI agent for product owners

Roadmap Commitment Risk Watch Agent

Warn early about at-risk commitments with options the owner can act on

Risk managementMonitoringDecisionsIT and developmentProduct developmentManagement
See how it worksGet access
Roadmap Commitment Risk Watch Agent: what goes in, what the agent does and what you get

What it does

A date was promised to a client in March, and in May someone notices the work is 40% done. Each week this agent reads delivery progress against every dated commitment and forecasts a completion range from recent velocity, not a single date. It flags commitments where the range extends past the date. For each at-risk one, it builds options: cut scope, add people, move the date. It recomputes the forecast for each option so the choices come with numbers. It then drafts a stakeholder update for the product owner to review. The owner approves what is told to stakeholders. Edge case: velocity dropped because of one holiday week, so the agent excludes that week.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Weekly run 2 USES A TOOL Read progress for each dated commitment 3 USES A TOOL Read velocity and team availability 4 DOES Forecast a completion range for each commitment 5 CHECKS THE RESULT Is the velocity data reliable after removingholidays and outliers? If not: adjust the window and recompute the forecast.Back to step 3. 6 DOES Flag commitments whose 80% date is past the promise 7 DOES Build options such as cut scope, add capacity ormove the date 8 USES A TOOL Recompute the forecast for each option 9 DOES Draft the stakeholder update with the numbers 10 YOU APPROVE Owner approves what is told to stakeholders 11 RESULT Risk report with options
Read the steps as a list
  1. Weekly run
  2. Read progress for each dated commitment
  3. Read velocity and team availability
  4. Forecast a completion range for each commitment
  5. Is the velocity data reliable after removing holidays and outliers?If not: adjust the window and recompute the forecast. Back to step 3.
  6. Flag commitments whose 80% date is past the promise
  7. Build options such as cut scope, add capacity or move the date
  8. Recompute the forecast for each option
  9. Draft the stakeholder update with the numbers
  10. Owner approves what is told to stakeholdersThe agent waits here for your OK.
  11. Risk report with options

How it decides

It forecasts a range from the last six sprints and flags a commitment when the 80% completion date falls after the promised date.

  • Use the last 6 sprints and exclude holiday weeks
  • Flag a commitment when the 80% forecast is past the date
  • Present at least three options with their forecast
  • Escalate when the risk persists for 2 weeks

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Forecast confidence (default 80%)
  • Velocity window (default 6 sprints)
  • Commitments to track
  • Option templates
  • Report recipients

What keeps you in control

It always asks you first

  • Owner approves the options to pursue
  • Owner approves every message to stakeholders

Hard limits

  • Never message stakeholders without approval
  • Never change dates in the roadmap itself

It stops when

  • Done: the report is delivered and the owner acts
  • Stop: the commitment is cancelled or re-planned

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe agent forecast a client integration due on 30 June. With a velocity of 22 points and 140 points left, the 80% date was 21 July. Velocity was low because of one holiday week, so the first check failed. After excluding it, it became 14 July, still late. Options: cut the reporting feature (28 points) and hit 3 July, add a developer for 9 July, or move the date to 14 July. The owner chose to cut scope.

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