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AI agent for actors

Booking Availability and Conflict Agent

No double bookings and fast, informed replies to holds

SchedulingCreatives
See how it worksGet access
Booking Availability and Conflict Agent: what goes in, what the agent does and what you get

What it does

Working actors juggle holds, bookings, fittings and day jobs, and one missed clash can cost a job or a relationship with a casting office. This agent keeps the actor's master calendar of holds, confirmed bookings, fittings, rehearsals, travel and day-job shifts. When a new hold or booking request arrives, it checks for conflicts, including travel time and contract terms like exclusivity or release periods. It drafts a reply for the agent or the actor. When a hold is released or confirmed, it updates the calendar and rechecks every other hold. If two first holds clash, it lays out the options with fees and dates. The actor decides and approves every reply. Edge case: a commercial with category exclusivity blocks other bookings in that category for the term.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Hold or booking request arrives 2 USES A TOOL Load the master calendar and contract terms 3 USES A TOOL Check calendar, travel time and exclusivity 4 CHECKS THE RESULT Does the request fit without conflicts? If not: lay out options with fees and dates for theactor. Back to step 3. 5 USES A TOOL Draft reply 6 YOU APPROVE Actor approves the reply 7 CHECKS THE RESULT After any change, do remaining holds still fit? If not: flag the new clash and draft options. Back tostep 3. 8 RESULT Calendar updated
Read the steps as a list
  1. Hold or booking request arrives
  2. Load the master calendar and contract terms
  3. Check calendar, travel time and exclusivity
  4. Does the request fit without conflicts?If not: lay out options with fees and dates for the actor. Back to step 3.
  5. Draft reply
  6. Actor approves the replyThe agent waits here for your OK.
  7. After any change, do remaining holds still fit?If not: flag the new clash and draft options. Back to step 3.
  8. Calendar updated

How it decides

It checks dates, travel and contract terms and lays out options when holds clash.

  • Exclusivity blocks the category for the term
  • Allow travel time between jobs
  • First holds get priority

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Travel buffer
  • Contract rules tracked
  • Reply templates
  • Calendar sources

What keeps you in control

It always asks you first

  • Replies to agents and productions

Hard limits

  • Never accepts or declines without approval
  • Never shares fees

It stops when

  • Done: calendar clean
  • Stop: actor goes on hiatus

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn March 3 a second hold for a TV episode overlapped a fitting for a confirmed film by 2 hours, counting travel, so the conflict check failed. The agent drafted a request to move the fitting, which the actor approved. When the film released its other hold days later, the agent rechecked and confirmed the TV episode fit.

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