AI agent for actors
Audition Prep Rehearsal Scheduler Agent
A daily prep schedule where each audition has enough time before its deadline
What it does
Prep time is split poorly, and callbacks arrive with half-learned sides. This agent reads the audition list and deadlines and estimates the prep time each one needs from page count and difficulty, such as dialect or memorization. It builds a daily schedule that fits around the actor's calendar and checks it against work, travel and rest. It marks the tasks of each day: read, break down, memorize, record. When a new audition arrives or one is canceled, it rebuilds the schedule and checks that no deadline is missed. If it cannot fit everything, it proposes which audition gets less time or asks to move a deadline. The actor approves the schedule. Edge case: a self-tape due within 24 hours gets priority over a later live audition.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Audition added or canceled
- Read the audition list, deadlines and pages
- Estimate prep time for each audition
- Check the actor's calendar for free time
- Build the daily schedule
- Does every audition have enough time before its deadline?If not: shorten a lower priority prep or ask to move a deadline. Back to step 4.
- Check rest and travel time
- Does the schedule keep rest and travel?If not: move a task to another day and re-check. Back to step 4.
- Actor approves the scheduleThe agent waits here for your OK.
- Daily prep schedule
How it decides
Prep time is estimated from pages, memorization and skills such as accents. Earlier deadlines are scheduled first, with a rest day kept free.
- Estimate 1 hour per 2 pages plus time for memorizing
- Add 30 minutes for a new accent or skill
- Keep one rest day each week
- Schedule the earliest deadline first
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Prep time estimate rule
- Rest day
- Working hours per day
- Calendar to use
What keeps you in control
It always asks you first
- The schedule
- Asking to move a deadline
Hard limits
- Never contacts casting
- Never schedules more than 8 hours in a day
It stops when
- Done: schedule approved with all deadlines fitting
- Stop: a deadline cannot be met and the actor decides
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
