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AI agent for ecologists

Citizen Science Record Review Agent

A volunteer dataset where every flagged record is confirmed, corrected or removed with a documented reason.

Quality controlData cleanupScience and research
See how it worksGet access
Citizen Science Record Review Agent: what goes in, what the agent does and what you get

What it does

A volunteer dataset of 20,000 records is useful until you find a tropical bird in a northern field or a coordinate in the ocean. This agent checks each record against range maps, season, habitat and attached photos. It flags outliers, such as records far outside the known range or at an odd time of year, and records with coordinates that do not match the stated place. It sends flagged records to the expert reviewers by drafting a short review request with the evidence, and updates the dataset when reviewers confirm or reject. It then rechecks the accepted records for consistency. You approve the accepted set. Edge case: a first record for a region is held for an expert and never auto-rejected.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN New batch of records downloaded 2 USES A TOOL Load records and the range, habitat and seasonreferences 3 DOES Check coordinates against the stated place andhabitat 4 DOES Check species against range and season, and photowhere present 5 CHECKS THE RESULT Does the record fit range, season and habitat? If not: add the record to the review list with thespecific evidence. Back to step 3. 6 DOES Draft review requests for expert reviewers 7 YOU APPROVE Ecologist approves review requests 8 USES A TOOL Read reviewer decisions and update the dataset 9 CHECKS THE RESULT Do accepted records still pass the consistencychecks after correction? If not: return them to review with the newinconsistency. Back to step 3. 10 YOU APPROVE Ecologist approves the accepted set 11 RESULT Reviewed dataset
Read the steps as a list
  1. New batch of records downloaded
  2. Load records and the range, habitat and season references
  3. Check coordinates against the stated place and habitat
  4. Check species against range and season, and photo where present
  5. Does the record fit range, season and habitat?If not: add the record to the review list with the specific evidence. Back to step 3.
  6. Draft review requests for expert reviewers
  7. Ecologist approves review requestsThe agent waits here for your OK.
  8. Read reviewer decisions and update the dataset
  9. Do accepted records still pass the consistency checks after correction?If not: return them to review with the new inconsistency. Back to step 3.
  10. Ecologist approves the accepted setThe agent waits here for your OK.
  11. Reviewed dataset

How it decides

A record passes if species, place and date fit the known range and season, and it has a plausible location. Others go to review, and first regional records always go to an expert.

  • Record more than 500 km outside the known range: review
  • Coordinates in water for a land species: review or correct the coordinates
  • Record with no photo and a rare species: review
  • First regional record: hold for an expert, never auto-reject

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Range distance limit (default 500 km)
  • Species needing photos
  • Reviewer assignments
  • Season rules
  • Batch size

What keeps you in control

It always asks you first

  • Review requests to experts
  • The accepted dataset

Hard limits

  • Never delete records, mark them rejected with a reason
  • Never contact volunteers without approval

It stops when

  • Done: batch reviewed and approved
  • Stop: reviewers not available, items stay on hold

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensIn a batch of 1,800 records, 64 failed range or season checks. Among them, a lesser spotted eagle record was 700 km from its range, and 9 had ocean coordinates. The agent sent 64 to reviewers. They confirmed 11, corrected 20 coordinates and rejected 33. After the corrections, 3 failed the consistency check and went back. The ecologist approved 1,780 records.

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