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AI agent for digital marketing managers

Creator Content Calendar Slot Agent

Give every creator post a clear slot with no collisions, confirmed with the creator.

Creator Content Calendar Slot Agent: what goes in, what the agent does and what you get

What it does

When creators post on their own schedules, their content lands next to a brand post or on the day of a launch. The agent merges the dates of agreed creator posts with the brand social calendar and the launch calendar. It flags clashes such as two posts on the same product on one day, a creator post before an embargo, or a gap in a required exclusivity window. For each clash it proposes a new slot, then checks the new slot against the creator's availability and contract terms, and against any other post that day. It updates the shared calendar only with approved changes and re-checks the whole calendar afterwards, as one move can cause a new clash. Edge case: a creator who posts for a time zone the brand calendar does not show. The manager approves every change that creators see.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Calendar check runs 2 USES A TOOL Collect creator post dates, brand posts and launchdates 3 DOES Find clashes and embargo conflicts 4 DOES Propose a new slot for each clash 5 USES A TOOL Check the slot against the creator's availabilityand contract 6 CHECKS THE RESULT Does the new slot pass the availability, contractand clash tests? If not: pick the next best slot and test it again. Backto step 4. 7 YOU APPROVE Manager approves each change that creators will see 8 USES A TOOL Update the shared calendar and draft the note to thecreator 9 USES A TOOL Re-read the full calendar after the change 10 CHECKS THE RESULT Did the change create any new clash? If not: propose a fix for the new clash and repeat. Backto step 3. 11 RESULT Calendar published
Read the steps as a list
  1. Calendar check runs
  2. Collect creator post dates, brand posts and launch dates
  3. Find clashes and embargo conflicts
  4. Propose a new slot for each clash
  5. Check the slot against the creator's availability and contract
  6. Does the new slot pass the availability, contract and clash tests?If not: pick the next best slot and test it again. Back to step 4.
  7. Manager approves each change that creators will seeThe agent waits here for your OK.
  8. Update the shared calendar and draft the note to the creator
  9. Re-read the full calendar after the change
  10. Did the change create any new clash?If not: propose a fix for the new clash and repeat. Back to step 3.
  11. Calendar published

How it decides

A clash is two posts on the same topic within 24 hours or a post on a restricted date. A new slot must pass the contract, availability and clash tests.

  • Treat posts on the same topic within 24 hours as a clash
  • Never move a post before an embargo or outside the contract window
  • Offer a creator at most 3 slot options
  • Re-read the full calendar after each change

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Clash window (default 24 hours)
  • Time zones used
  • Calendar tools
  • Number of slot options (default 3)
  • Who approves changes

What keeps you in control

It always asks you first

  • Manager approves every calendar change creators see
  • Manager approves messages to creators

Hard limits

  • Never change a creator's date without approval
  • Respect embargo and exclusivity dates

It stops when

  • Done: no clashes remain
  • Stop: creator and contract dates cannot be matched, ask the manager

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensCreator Lena's video is set for March 12, the same day as the brand's launch post and 12 hours after another creator's review. The agent proposes March 13 at 6 p.m. Her notes say she is traveling March 13, so it tests March 14. It passes all tests. After the manager approves, the calendar is updated, and the re-read finds no new clash.

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