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AI agent for program managers

Cross-Team Dependency Resolution Agent

Dependencies unblocked based on evidence, with alternatives when they're not ready.

DecisionsManagementOperations
See how it worksGet access
Cross-Team Dependency Resolution Agent: what goes in, what the agent does and what you get

What it does

Shared projects stall when teams disagree on whether a dependency is ready. When a dependency is due or a downstream task is blocked, this agent traces the downstream tasks affected. It inspects the actual upstream deliverable, not its status label, against the readiness criteria both teams agreed. If it fails, downstream work stays blocked and the agent evaluates other sequences, such as starting independent tasks first. When readiness is verified, it unblocks the working plan. The program manager approves any change to deadlines or owners. Edge case: an API is marked done, but its test environment returns errors on two endpoints, so the dependent build stays blocked.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Dependency due or task blocked 2 USES A TOOL Trace affected downstream tasks 3 USES A TOOL Inspect the actual upstream deliverable 4 CHECKS THE RESULT Does it meet the readiness criteria? If not: keep downstream blocked; evaluate anothersequence. Back to step 3. 5 USES A TOOL Update the working plan 6 YOU APPROVE Program manager approves deadline or owner changes 7 RESULT Reconciled dependency plan
Read the steps as a list
  1. Dependency due or task blocked
  2. Trace affected downstream tasks
  3. Inspect the actual upstream deliverable
  4. Does it meet the readiness criteria?If not: keep downstream blocked; evaluate another sequence. Back to step 3.
  5. Update the working plan
  6. Program manager approves deadline or owner changesThe agent waits here for your OK.
  7. Reconciled dependency plan

How it decides

It checks the deliverable itself, not status labels, and resequences when readiness fails.

  • Evidence counts over status labels.
  • Resequence independent work when blocked.
  • Unblock only after every agreed criterion passes.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Readiness criteria per dependency
  • Sources used to inspect deliverables
  • How far ahead dependencies are checked (default 5 days)
  • Who approves deadline changes

What keeps you in control

It always asks you first

  • Changing committed deadlines
  • Reassigning ownership

Hard limits

  • No ownership changes.

It stops when

  • Done: dependencies resolved or clearly blocked.

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn April 14 the data platform team marked a reporting feed done. The agent checked it against the agreed criteria: complete history, daily refresh and documentation. History started in March instead of January, so the check failed. It kept the dashboard work blocked and moved two independent tasks forward. The feed was fixed April 17, the agent verified it and the program manager approved the new dates.

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