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AI agent for production coordinators

Daily Production Meeting Preparation Agent

Start each morning meeting with the facts and a clear list of today's risks.

Risk managementReportingOperations
See how it worksGet access
Daily Production Meeting Preparation Agent: what goes in, what the agent does and what you get

What it does

The morning meeting often begins with each person guessing what went wrong overnight. This agent reads last shift's output, scrap, downtime and material status, plus today's orders. It flags risks such as a line down, a missing material or an order due. It asks owners for numbers that are missing and builds the agenda in the order of the risks. It checks that every flagged risk has an owner. The coordinator approves the agenda before it is sent. Edge case: a number that does not match between the shift report and the system is flagged for the owner to confirm before the meeting.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Morning before the meeting 2 USES A TOOL Read last shift output, scrap and downtime 3 USES A TOOL Read material status and today's orders 4 DOES Flag risks to today's orders 5 CHECKS THE RESULT Are all key numbers present and consistent? If not: Ask the owners for the missing or mismatchednumbers. Back to step 2. 6 DOES Assign an owner to each risk 7 DOES Order the agenda by impact 8 YOU APPROVE Coordinator approves the agenda 9 USES A TOOL Send the agenda and numbers to attendees 10 CHECKS THE RESULT Does every risk have an owner and a next step? If not: Ask the coordinator to assign one. Back to step6. 11 RESULT Meeting pack sent
Read the steps as a list
  1. Morning before the meeting
  2. Read last shift output, scrap and downtime
  3. Read material status and today's orders
  4. Flag risks to today's orders
  5. Are all key numbers present and consistent?If not: Ask the owners for the missing or mismatched numbers. Back to step 2.
  6. Assign an owner to each risk
  7. Order the agenda by impact
  8. Coordinator approves the agendaThe agent waits here for your OK.
  9. Send the agenda and numbers to attendees
  10. Does every risk have an owner and a next step?If not: Ask the coordinator to assign one. Back to step 6.
  11. Meeting pack sent

How it decides

It ranks risks by order impact and starts the agenda with the ones that could stop shipping today.

  • Flag any order with less than a day of float
  • Flag downtime above 30 minutes
  • Flag scrap above the target
  • Ask owners for missing numbers 30 minutes before

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Time to send the pack
  • Downtime and scrap thresholds
  • Float limit (default 1 day)
  • Attendee list

What keeps you in control

It always asks you first

  • Coordinator approves the agenda

Hard limits

  • Never change production data
  • Never send the pack without approval

It stops when

  • Done: the agenda and numbers are sent
  • Stop: data is unavailable and the coordinator is told

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensLine 2 had 90 minutes of downtime and scrap at 4.2 percent against 3. Order 5512 is due at 4 pm. The agent flags it and sees the resin batch is not confirmed. It asks purchasing, who confirms delivery at 11 am. The agenda starts with line 2, then order 5512. The coordinator approves it.

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