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AI agent for travel agents

Destination Event and Closure Watch Agent

Warn clients about disruptions to their trip in time to adjust the plan

MonitoringRisk managementSales
See how it worksGet access
Destination Event and Closure Watch Agent: what goes in, what the agent does and what you get

What it does

A client arrives in Rome to find the museum closed for a strike and the hotel doubled its price for a festival. Nobody told them because nobody looked. This agent watches. It checks each upcoming trip against event calendars, closure notices, strike news, weather and entry rule updates for every day and place on the itinerary. It flags impacts by day, proposes swaps such as moving a tour or switching a museum visit to another day, and rechecks closer to departure and during the trip. The agent approves any change sent to clients. Edge case: a strike is only announced. The agent labels it as unconfirmed and rechecks daily.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Weekly trip watch starts 2 USES A TOOL Load itineraries for trips in the next 90 days 3 USES A TOOL Search event calendars, closure notices and strikenews for each place and date 4 DOES Match findings to booked activities by day 5 CHECKS THE RESULT Is the finding confirmed by an official source? If not: Label it unconfirmed and recheck daily. Back tostep 3. 6 DOES Rate the impact and propose swaps or alternatives 7 YOU APPROVE Travel agent approves what is sent to the client 8 USES A TOOL Send the notice and update the itinerary draft 9 DOES Recheck closer to departure and during the trip 10 CHECKS THE RESULT Do the new bookings avoid all confirmed issues? If not: Propose another option and notify the agent.Back to step 5. 11 RESULT Itinerary updated and client informed
Read the steps as a list
  1. Weekly trip watch starts
  2. Load itineraries for trips in the next 90 days
  3. Search event calendars, closure notices and strike news for each place and date
  4. Match findings to booked activities by day
  5. Is the finding confirmed by an official source?If not: Label it unconfirmed and recheck daily. Back to step 3.
  6. Rate the impact and propose swaps or alternatives
  7. Travel agent approves what is sent to the clientThe agent waits here for your OK.
  8. Send the notice and update the itinerary draft
  9. Recheck closer to departure and during the trip
  10. Do the new bookings avoid all confirmed issues?If not: Propose another option and notify the agent. Back to step 5.
  11. Itinerary updated and client informed

How it decides

It rates each issue by impact on a booked activity and by certainty. Confirmed closures and strikes on a booked day rank above rumors.

  • Confirmed closure on a booked day is high impact
  • Unconfirmed strikes are rechecked every day
  • Hotel price spikes over 30 percent are flagged
  • Entry rule changes are always sent

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Watch window (default 90 days)
  • Daily check period (default 7 days)
  • Sources to monitor
  • Price spike threshold (default 30 percent)
  • Client message tone

What keeps you in control

It always asks you first

  • Travel agent approves every message and itinerary change

Hard limits

  • Never changes bookings without approval
  • Marks every item with its source and date

It stops when

  • Done: trip completed with issues handled
  • Stop: a safety advisory rises to the level of rerouting, hand to the agent at once

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA client visits Lisbon June 12 to 18. The agent finds a rail strike announced for June 14 and a festival on June 13 and 14 that raises prices. It labels the strike unconfirmed. By June 8 it is confirmed, so the agent proposes moving the Sintra trip to June 16. The agent approves and the client confirms.

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