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AI agent for judges

Docket Aging and Case Management Agent

No motion or case stalls unnoticed

ReportingMonitoringLegalGovernment
See how it worksGet access
Docket Aging and Case Management Agent: what goes in, what the agent does and what you get

What it does

A busy judge's docket hides stalled cases and aging motions that count against time standards. Each week this agent lists pending motions by age, cases without activity, overdue scheduling deadlines and cases near time standards. Motions pending over 90 days go to the top, and cases with no activity in 120 days are proposed for a status conference. Before listing, it checks whether each motion is still live, since settlement or dismissal can make it moot. It removes moot items, reloads the docket and checks again. It drafts the weekly priority list plus orders to show cause or status conference notices for stalled cases. The judge approves every order, notice and the priorities. Edge case: a motion looks pending but the case settled last week, so the agent confirms on the docket before listing it.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Weekly docket review 2 USES A TOOL Load pending motions and cases 3 DOES Rank by age and standards 4 CHECKS THE RESULT Are listed motions still live? If not: remove moot items and reload. Back to step 2. 5 USES A TOOL Draft notices for stalled cases 6 YOU APPROVE Judge approves orders and priorities 7 RESULT Weekly priority list
Read the steps as a list
  1. Weekly docket review
  2. Load pending motions and cases
  3. Rank by age and standards
  4. Are listed motions still live?If not: remove moot items and reload. Back to step 2.
  5. Draft notices for stalled cases
  6. Judge approves orders and prioritiesThe agent waits here for your OK.
  7. Weekly priority list

How it decides

It ranks matters by age and time standards.

  • Motion pending over 90 days: top
  • No activity in 120 days: status conference
  • Settled case: remove

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Age thresholds
  • Time standards
  • List format
  • Notice templates

What keeps you in control

It always asks you first

  • Orders and notices

Hard limits

  • Never issues orders
  • Never changes the docket

It stops when

  • Done: list ready
  • Stop: docket data unavailable

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn Monday, October 6, the agent loaded 412 open cases and ranked 27 pending motions by age. Its first list put a 94-day-old motion to dismiss at the top, but the check failed: the parties had filed a stipulated dismissal on October 2. The agent removed it and two other moot motions, reranked, and drafted status conference notices for five cases idle over 180 days. The judge approved the priorities and four notices.

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