Complete AI Training
Sign inGet my AI kit

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

AI agent for technical writers

Documentation Screenshot Refresh Agent

Replace outdated screenshots in user guides after each release

CreatingAutomationIT and developmentWriters
See how it worksGet access
Documentation Screenshot Refresh Agent: what goes in, what the agent does and what you get

What it does

One button moves and dozens of screenshots across the help site are wrong. Finding which ones is tedious. After each release, this agent opens the product in a test account, follows the steps written next to each screenshot, and captures the same screen. It compares the new capture with the published image and flags those where layout, labels or buttons changed. For flagged images it prepares the replacement, applies the guide's crop and highlight style, and checks that the step text still matches the screen. If the step text mentions a label that no longer exists, it drafts a text fix too. Images showing test data are checked for anything that looks like real customer data before use. The writer approves replacements. Edge case: screens that differ only by date or test data values are not flagged.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Release available in test environment 2 USES A TOOL List help pages and their screenshots 3 USES A TOOL Follow each page's steps in a test account andcapture screens 4 DOES Compare new captures with published images 5 CHECKS THE RESULT Are the differences real interface changes, not justtest data? If not: ignore the image and log it as unchanged. Backto step 4. 6 DOES Prepare replacement images with crop and highlightstyle 7 CHECKS THE RESULT Does the step text still match the labels on screen? If not: draft a text fix alongside the image. Back tostep 6. 8 YOU APPROVE Writer approves the replacements and text fixes 9 RESULT Updated images and text ready to publish
Read the steps as a list
  1. Release available in test environment
  2. List help pages and their screenshots
  3. Follow each page's steps in a test account and capture screens
  4. Compare new captures with published images
  5. Are the differences real interface changes, not just test data?If not: ignore the image and log it as unchanged. Back to step 4.
  6. Prepare replacement images with crop and highlight style
  7. Does the step text still match the labels on screen?If not: draft a text fix alongside the image. Back to step 6.
  8. Writer approves the replacements and text fixesThe agent waits here for your OK.
  9. Updated images and text ready to publish

How it decides

An image is flagged when labels, buttons or layout differ from the new capture; differences only in dates, names or numbers in test data are ignored.

  • Ignore differences in dates, counts and test names
  • Flag any changed label, button or menu position
  • Use only the dedicated test account for captures
  • Hold any image showing data that looks like a real email or name

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Pages in scope (default all user guide pages)
  • Screenshot style: crop width and highlight color (default guide style)
  • Sensitivity of image comparison (default ignore dates and numbers)
  • Release trigger source (default release calendar)

What keeps you in control

It always asks you first

  • Publishing replacement screenshots and text

Hard limits

  • Captures only in the test environment
  • Never publishes on its own

It stops when

  • Done: all flagged images replaced or approved as is
  • Stop: test account login fails

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensRelease 9.3 renamed Settings to Preferences. The agent checked 212 screenshots and flagged 38. Eleven differed only by dates and were dropped. On the billing page the step said 'click Settings', so it drafted a text fix too. One capture showed an email that looked real; it recaptured with test data. The writer approved 27 replacements on 11 November.

More agents for technical writers

Compliance · Quality control

Editorial Revision Compliance Agent

A revision compliance map and response for the editor.

7 steps1 check7 jobs
Quality control · Writers

Article Structure Revision Agent

A tracked structural revision that keeps the argument fully supported.

7 steps1 check6 jobs
Compliance · Creatives

Copy Approval Chain Tracker Agent

One locked copy version with a complete record of who approved it

9 steps2 checks7 jobs
Quality control · Automation

Web Content Translation Sync Agent

Keep every translated page in sync with its source, with verified text and rendering.

10 steps2 checks7 jobs