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AI agent for architects

Door and Finish Schedule Coordination Agent

Issue a door, hardware and finish set where every reference agrees.

Quality controlData cleanupReal estate and construction
See how it worksGet access
Door and Finish Schedule Coordination Agent: what goes in, what the agent does and what you get

What it does

Door, hardware and finish schedules, plan tags and specification sections all have to agree, and small mismatches cause expensive change orders. This agent compares every schedule entry with the tag on the plan and the product named in the spec. It flags doors on plans with no schedule entry, schedule entries with no door, hardware sets that do not exist, and finishes missing from the spec. It drafts fixes for each. After edits, it compares again and repeats until no cross-reference fails. You approve the issued set. Edge case: door 214 appears on the plan as 214A, and the agent catches the mismatch before issue.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Drawing issue date is set 2 USES A TOOL Read plan tags, schedules and spec sections 3 DOES Match each plan tag to a schedule entry 4 DOES Match each schedule entry to a spec section 5 CHECKS THE RESULT Does every reference agree across all three? If not: List missing, extra or conflicting items withtheir locations. Back to step 4. 6 DOES Draft a fix for each item 7 YOU APPROVE Architect approves the changes 8 USES A TOOL Apply the fixes in the draft schedules 9 USES A TOOL Rerun the cross-reference check 10 CHECKS THE RESULT Are all references clean? If not: Return the remaining items and repeat the fixes.Back to step 3. 11 RESULT Coordinated schedule set with issue log
Read the steps as a list
  1. Drawing issue date is set
  2. Read plan tags, schedules and spec sections
  3. Match each plan tag to a schedule entry
  4. Match each schedule entry to a spec section
  5. Does every reference agree across all three?If not: List missing, extra or conflicting items with their locations. Back to step 4.
  6. Draft a fix for each item
  7. Architect approves the changesThe agent waits here for your OK.
  8. Apply the fixes in the draft schedules
  9. Rerun the cross-reference check
  10. Are all references clean?If not: Return the remaining items and repeat the fixes. Back to step 3.
  11. Coordinated schedule set with issue log

How it decides

It matches by tag and room number. A reference is valid only when plan, schedule and spec all name it.

  • A tag on the plan with no schedule entry is a high priority
  • Hardware sets must exist in the specification
  • Finishes must match the room finish schedule
  • Never edit a tag without checking its room number

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Tag format
  • Spec numbering system
  • Which schedules to include
  • Priority rules
  • Issue checklist

What keeps you in control

It always asks you first

  • Every change
  • The issued set

Hard limits

  • Never changes drawings directly
  • Does not choose products
  • Keeps an issue log

It stops when

  • Done: zero cross-reference failures
  • Stop: spec is missing a product; architect decides

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensBefore issue of a school project, the agent compared 186 doors. It found 7 plan tags with no schedule entry, 3 hardware sets not in the spec, and a finish code F12 used in 4 rooms but not defined. After the fixes, the recheck found door 214A still unmatched. The check failed, so the agent corrected it, and the architect issued the set.

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