Complete AI Training
Sign inGet my AI kit

Your job's AI kit

Get your AI kit

Tell us who you are and what you do. We show you your kit right away and email you the link: skills, prompts, AI agents, MCP servers and courses for your job.

500+ jobs ready, and we make a kit for any other job. No payment needed to look.

Share

AI agent for librarians

E-Resource Access Check Agent

Working access to all paid resources

E-Resource Access Check Agent: what goes in, what the agent does and what you get

What it does

Databases and e-journals break when platforms move, links change or subscriptions lapse, and patrons are usually the first to notice. Each week this agent tests access to every paid resource through the library's link resolver and proxy. It compares failures with subscription records and lists what is broken and the likely reason. It drafts vendor tickets with the details the vendor needs, which the librarian approves. It tracks each ticket and retests until access works. If a fix stalls, it drafts a follow-up ticket and a notice for patrons. It also flags subscriptions due for renewal 60 days ahead so access does not lapse by accident. Edge case: titles that dropped out of a package are flagged as content changes, not broken links.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Weekly test 2 USES A TOOL Test links from the link resolver 3 DOES Compare failures with subscriptions 4 DOES Draft tickets with error details 5 YOU APPROVE Librarian sends tickets 6 CHECKS THE RESULT Fixed? If not: draft a follow-up ticket and post a notice forpatrons. Back to step 2. 7 DOES Update the access report 8 RESULT Access report
Read the steps as a list
  1. Weekly test
  2. Test links from the link resolver
  3. Compare failures with subscriptions
  4. Draft tickets with error details
  5. Librarian sends ticketsThe agent waits here for your OK.
  6. Fixed?If not: draft a follow-up ticket and post a notice for patrons. Back to step 2.
  7. Update the access report
  8. Access report

How it decides

Failures checked against subscription.

  • Paid access must work
  • Renewals 60 days ahead
  • Tickets tracked

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Schedule
  • Resources
  • Renewal window
  • Report

What keeps you in control

It always asks you first

  • Tickets

Hard limits

  • No credential sharing

It stops when

  • Done: fixed
  • Stop: cancelled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensIn the test on April 7, the agent found 3 of 140 resources failing. One journal package returned a login error while the subscription was active. Librarian Sam Ortiz approved a ticket to the vendor. On April 14, the re-test still failed, so the agent looped back and drafted a follow-up. The vendor fixed the IP range on April 16.

More agents for librarians