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AI agent for diplomats

Embassy Warden and Evacuation Roster Agent

A current warden roster and citizen contact list with tested coverage in every area

Risk managementGovernmentOperations
See how it worksGet access
Embassy Warden and Evacuation Roster Agent: what goes in, what the agent does and what you get

What it does

In a crisis the embassy needs to reach its citizens within minutes, but contact lists are old and wardens have moved. This agent reviews the list of registered citizens, the wardens by area and the assembly points. It tests contact data for bounced emails and numbers that no longer work, and compares warden details with the staff and volunteer list. It flags areas where coverage is thin, such as a district with 300 citizens and one warden. It drafts a roster update and a drill plan with test messages and a schedule. After each drill, it checks the results, such as how many messages were delivered and acknowledged, and updates the gaps. The security officer approves before any citizen message is sent. Edge case: a warden who left the country is removed and the area is reassigned.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Quarterly review or drill completed 2 USES A TOOL Load registered citizens, wardens and assemblypoints 3 USES A TOOL Check contact data for bounces and invalid numbers 4 DOES Calculate reachable citizens and active wardens byarea 5 CHECKS THE RESULT Does each area meet the coverage rule? If not: list the gaps and propose new wardens or contactoutreach for the area. Back to step 3. 6 DOES Draft the roster update and the drill plan 7 YOU APPROVE Security officer approves the drill and any citizenmessage 8 USES A TOOL Run the drill messages and collect responses 9 CHECKS THE RESULT Did at least the target share of citizensacknowledge? If not: find the failed contacts, update the data andplan a second test. Back to step 3. 10 DOES Update the roster and gaps report 11 RESULT Current roster and coverage report
Read the steps as a list
  1. Quarterly review or drill completed
  2. Load registered citizens, wardens and assembly points
  3. Check contact data for bounces and invalid numbers
  4. Calculate reachable citizens and active wardens by area
  5. Does each area meet the coverage rule?If not: list the gaps and propose new wardens or contact outreach for the area. Back to step 3.
  6. Draft the roster update and the drill plan
  7. Security officer approves the drill and any citizen messageThe agent waits here for your OK.
  8. Run the drill messages and collect responses
  9. Did at least the target share of citizens acknowledge?If not: find the failed contacts, update the data and plan a second test. Back to step 3.
  10. Update the roster and gaps report
  11. Current roster and coverage report

How it decides

An area is covered when it has at least two active wardens and at least 85% of registered citizens are reachable. Areas below those levels are flagged.

  • Require 2 active wardens per area
  • Count a citizen as reachable only after a confirmed delivery or reply
  • Set drill acknowledgement target at 85%
  • Remove a warden who has left the post or country

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Wardens needed per area (default 2)
  • Acknowledgement target (default 85%)
  • Drill frequency
  • Contact channels used

What keeps you in control

It always asks you first

  • Citizen messages and drills

Hard limits

  • Never sends a citizen message without approval
  • Never shares citizen contact data outside the embassy

It stops when

  • Done: coverage rules are met and the roster is updated
  • Stop: the registration data is unavailable

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe agent checked 2,140 registered citizens and found 310 bounced contacts and one district with 1 warden for 280 people. The check failed. It proposed two volunteers and a contact update campaign. After the approved drill, 79% acknowledged, below the 85% target, so it removed 60 dead numbers and planned a second test. The second drill reached 88%.

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