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AI agent for sustainability analysts

Emission Factor Update Agent

Bring every emission factor in the inventory up to date with a clear view of the effect on totals.

Quality controlAutomationScience and research
See how it worksGet access
Emission Factor Update Agent: what goes in, what the agent does and what you get

What it does

A greenhouse gas inventory is only as current as the emission factors in it, and factors are republished each year with changes that matter. This agent reads the inventory's activity data and the factor used for each line, with its source and year. It checks each against the latest published sets such as national grid factors, fuel factors and the sources the analyst has chosen, and flags those that are outdated, superseded or from the wrong region or unit. For each flagged line it recalculates the emissions with the new factor, shows the change by line and in total, and reruns the whole inventory to check the totals and units still add up. It never overwrites the inventory. The analyst approves the updates. Edge case: a factor that changed method, not just value, is flagged for review rather than swapped.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN New factor release or quarterly review 2 USES A TOOL Read each line's activity data, factor and sourceyear 3 USES A TOOL Look up the latest published factors for each line 4 DOES Flag outdated, superseded or mismatched factors 5 CHECKS THE RESULT Do units, region and scope match the new factor? If not: search for the matching variant or flag the linefor manual review. Back to step 3. 6 DOES Recalculate emissions with the new factors 7 DOES Show the change by line and in total 8 CHECKS THE RESULT Do totals and units reconcile with the old inventoryexcept for the factor changes? If not: find the line that breaks the reconciliation andfix the calculation. Back to step 6. 9 YOU APPROVE Analyst approves the updates 10 RESULT Updated inventory and change log
Read the steps as a list
  1. New factor release or quarterly review
  2. Read each line's activity data, factor and source year
  3. Look up the latest published factors for each line
  4. Flag outdated, superseded or mismatched factors
  5. Do units, region and scope match the new factor?If not: search for the matching variant or flag the line for manual review. Back to step 3.
  6. Recalculate emissions with the new factors
  7. Show the change by line and in total
  8. Do totals and units reconcile with the old inventory except for the factor changes?If not: find the line that breaks the reconciliation and fix the calculation. Back to step 6.
  9. Analyst approves the updatesThe agent waits here for your OK.
  10. Updated inventory and change log

How it decides

It flags a factor when a newer official version exists for the same activity, region and unit, and accepts the swap only if units and scope match.

  • Flag a factor when a newer official version exists
  • Require unit and region match before any swap
  • Flag a method change for manual review
  • Show lines where the change exceeds 5% of the line total

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Factor sources in order of preference
  • Review schedule
  • Material change threshold (default 5%)
  • Reporting standard
  • Regions covered

What keeps you in control

It always asks you first

  • Adoption of each new factor
  • Restating past inventory years

Hard limits

  • Never overwrite the original inventory
  • Cite the source and year of every factor

It stops when

  • Done: factors updated and approved
  • Stop: no matching published factor exists

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensIn a 2024 inventory of 62 lines, 14 factors were outdated. The grid factor fell from 0.41 to 0.36 kg per kWh, cutting electricity emissions by 12%. One fuel factor changed method and was flagged. Reconciliation found a unit error on a gas line that the agent corrected in its copy. The analyst approved 13 updates and held one.

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