Complete AI Training
Sign inGet started

AI agent for diversity and inclusion managers

Exit Pattern Analysis Agent

The leader has a clear view of who leaves, when and why, with reliable counts and questions for managers.

AnalysisReportingHuman resources
See how it worksGet access
Exit Pattern Analysis Agent: what goes in, what the agent does and what you get

What it does

People from some groups leave faster, but exit data is scattered across interviews, tenure records and notes. The agent joins exit interviews with tenure data, groups the reasons by team and group, and checks small counts. It compares the current period with earlier ones and notes changes. It then drafts questions to managers about patterns that stand out and rechecks the results after the answers. The leader approves actions and sharing. Edge case: a team where all leavers cite the same manager but the group is only 4 people, so the agent reports it only to the leader.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Quarter ends 2 USES A TOOL Read exit interviews and tenure data 3 DOES Join them by team, role and group 4 DOES Group the reasons for leaving 5 CHECKS THE RESULT Are group sizes above the minimum? If not: Combine categories or hold the result back. Backto step 4. 6 DOES Compare with prior periods and find patterns intenure and reason 7 USES A TOOL Draft questions to the managers 8 YOU APPROVE Leader approves the questions 9 USES A TOOL Read the managers' answers and update the analysis 10 CHECKS THE RESULT Do the patterns still stand after the answers? If not: Revise the patterns and rerun the comparison.Back to step 6. 11 RESULT Exit pattern report
Read the steps as a list
  1. Quarter ends
  2. Read exit interviews and tenure data
  3. Join them by team, role and group
  4. Group the reasons for leaving
  5. Are group sizes above the minimum?If not: Combine categories or hold the result back. Back to step 4.
  6. Compare with prior periods and find patterns in tenure and reason
  7. Draft questions to the managers
  8. Leader approves the questionsThe agent waits here for your OK.
  9. Read the managers' answers and update the analysis
  10. Do the patterns still stand after the answers?If not: Revise the patterns and rerun the comparison. Back to step 6.
  11. Exit pattern report

How it decides

It reports a pattern only when the group is above the minimum size and the difference from earlier periods is larger than the set change.

  • Minimum group size of 10
  • Flag a change of 20% from last quarter
  • Keep manager names out of shared reports
  • Use reasons exactly as coded in the exit forms

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Minimum group size (default 10)
  • Change threshold (default 20%)
  • Periods compared
  • Reasons list

What keeps you in control

It always asks you first

  • Leader approves questions to managers
  • Leader approves actions and sharing

Hard limits

  • Never share individual exit comments
  • Do not report on groups below the minimum size

It stops when

  • Done: report approved and shared
  • Stop: data is too thin to see a pattern

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensIn a quarter, 38 people leave. The agent finds 11 of 14 leavers in one team in their first year cite a lack of growth. One group has 4 leavers, so the first check holds that result for the leader only. It drafts two questions to the team head. The reply explains a promotion freeze. The second check keeps the pattern and the leader approves a plan.

More agents for diversity and inclusion managers

Creating · Human resources

Policy Language Inclusion Audit Agent

Make policies inclusive without changing their meaning or legal effect.

10 steps2 checks6 jobs Decisions · Human resources

Mentoring Match Agent

Create pairs that meet regularly and move a pair that does not.

10 steps2 checks2 jobs People and hiring · Human resources

Resume Screening Shortlist Agent

A fair, evidence-backed shortlist for each open role

8 steps1 check12 jobs Analysis · Decisions

Pay Equity Review Agent

Unexplained pay gaps identified and costed adjustments proposed

9 steps2 checks10 jobs