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AI agent for diversity and inclusion managers

Policy Language Inclusion Audit Agent

Make policies inclusive without changing their meaning or legal effect.

CreatingHuman resourcesManagement
See how it worksGet access
Policy Language Inclusion Audit Agent: what goes in, what the agent does and what you get

What it does

Handbooks and policies can contain wording that excludes people, for example gendered terms, assumptions about family or ability, or unclear accommodation language. When a policy is reviewed, this agent scans the text and flags language by category, with the passage, the concern and a suggested alternative. It tests each suggested change again for meaning and legal accuracy, so an edit does not change a requirement or a legal term. The manager reviews and approves, and legal review is noted where needed. Edge case: a term is defined in law, so the agent leaves it and adds a note.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN A policy comes up for review 2 USES A TOOL Read the policy text 3 DOES Scan and flag language by category 4 DOES Draft an alternative for each flag 5 CHECKS THE RESULT Does each alternative keep the meaning and legaleffect? If not: revise or leave the term and add a note. Back tostep 4. 6 DOES Compile the change list with reasons 7 YOU APPROVE Manager reviews and approves the list 8 CHECKS THE RESULT Does legal need to review any change? If not: mark those changes and hold them for legal. Backto step 6. 9 USES A TOOL Produce the clean and tracked versions 10 RESULT Audit report and edited draft
Read the steps as a list
  1. A policy comes up for review
  2. Read the policy text
  3. Scan and flag language by category
  4. Draft an alternative for each flag
  5. Does each alternative keep the meaning and legal effect?If not: revise or leave the term and add a note. Back to step 4.
  6. Compile the change list with reasons
  7. Manager reviews and approves the listThe agent waits here for your OK.
  8. Does legal need to review any change?If not: mark those changes and hold them for legal. Back to step 6.
  9. Produce the clean and tracked versions
  10. Audit report and edited draft

How it decides

It suggests a change only when the meaning stays the same. Legal and defined terms are left and noted.

  • Flag gendered terms, assumptions about family and ability language
  • Leave legal terms and defined terms unchanged
  • Hold changes that alter eligibility or duties
  • Give a reason for every change

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Language guide
  • Legal terms list
  • Policy types
  • Who must approve

What keeps you in control

It always asks you first

  • Manager approves changes
  • Legal approves flagged items

Hard limits

  • Never publish a policy
  • Never change eligibility without legal

It stops when

  • Done: approved edits delivered
  • Stop: policy owner rejects changes

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA leave policy said 'he or she' and 'spouse only'. The agent changed 'he or she' to 'the employee'. For 'spouse only' it suggested 'spouse or partner', but the check showed that would widen eligibility, so it held the change for legal. The manager approved the first and sent the second to legal.

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