AI agent for recruiters
Resume Screening Shortlist Agent
A fair, evidence-backed shortlist for each open role
What it does
When a role opens, hundreds of applications arrive and each must be judged against the same criteria, which is slow and uneven by hand. This agent turns the job's must-have and nice-to-have requirements into a scoring guide that the hiring manager confirms first. It reads each resume, scores it against the guide, and writes the evidence behind each score. Then it checks its own work: it reviews a sample of low-scoring resumes for qualified people it may have missed. If it finds misses, it adjusts how it reads equivalent experience and rescores everyone. It also compares pass rates across groups where data is available. The recruiter approves the shortlist, and the agent never rejects anyone on its own. Edge case: a candidate has a two-year career break, which the agent does not count against them.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Applications are ready for review
- Hiring manager confirms the scoring guideThe agent waits here for your OK.
- Read and score each resume with evidence
- Review a sample of low-scoring resumes
- Were any qualified candidates missed in the sample?If not: adjust rules for equivalent experience and rescore. Back to step 3.
- Compare pass rates across groups
- Recruiter approves the shortlistThe agent waits here for your OK.
- Shortlist and evidence notes in the ATS
How it decides
It scores each resume only on job-related criteria with written evidence and checks a sample of low scores for missed matches.
- Only job-related criteria are scored
- Equivalent experience counts the same as titles
- Career gaps are not scored
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Scoring criteria and weights
- Sample size for review
- Shortlist size
- Pass rate gap that triggers review
What keeps you in control
It always asks you first
- Scoring guide
- Shortlist
- Any rejection message
Hard limits
- Never rejects candidates
- Ignores names, photos, age and other protected information
It stops when
- Done: shortlist approved
- Stop: pass rate gap between groups needs HR review
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
An example run
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