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AI agent for fashion designers

Factory Production Follow-up Agent

Production on time and to quality

MonitoringRisk managementCreativesOperations
See how it worksGet access
Factory Production Follow-up Agent: what goes in, what the agent does and what you get

What it does

Once an order is placed, designers often learn about delays and quality problems only when it is too late to act. This agent tracks each purchase order through its milestones: fabric in, cutting, sewing, inspection and shipping. It requests updates from the factory on a set schedule and compares them with the plan. It reads inline and final inspection reports and checks them against the quality standard. When a milestone slips or an inspection fails, it drafts a response asking for a recovery plan and works out the impact on the delivery date. If the date is at risk, it suggests options such as a partial shipment or air freight, with costs. After the factory replies, it checks again. The designer approves any change to the order. Edge case: a defect rate just under the limit but concentrated in one size is still flagged.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN PO placed 2 USES A TOOL Load PO milestones and quality standard 3 USES A TOOL Request milestone updates from the factory 4 DOES Compare progress with plan 5 USES A TOOL Review inline and final inspection reports 6 CHECKS THE RESULT Are milestones on time and inspections passing? If not: draft options and ask the factory for a recoveryplan. Back to step 3. 7 DOES Calculate delivery impact and option costs 8 YOU APPROVE Designer approves changes 9 RESULT Goods shipped and logged
Read the steps as a list
  1. PO placed
  2. Load PO milestones and quality standard
  3. Request milestone updates from the factory
  4. Compare progress with plan
  5. Review inline and final inspection reports
  6. Are milestones on time and inspections passing?If not: draft options and ask the factory for a recovery plan. Back to step 3.
  7. Calculate delivery impact and option costs
  8. Designer approves changesThe agent waits here for your OK.
  9. Goods shipped and logged

How it decides

It compares progress with milestones and inspection results with the quality limit.

  • Delays over 5 days trigger options
  • Defects grouped by size are flagged
  • Air freight needs approval

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Milestones
  • Update frequency
  • Quality limit
  • Escalation options

What keeps you in control

It always asks you first

  • Shipment changes
  • Accepting failed inspections

Hard limits

  • Never changes orders without approval
  • Never accepts goods itself

It stops when

  • Done: goods received
  • Stop: order cancelled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn a 3,000-unit order, cutting finished 8 days late because fabric arrived late. The on-time check failed, so the agent calculated a 6-day slip to the ship date and drafted options: ship 70% on time and fly the rest for about $2,100. The designer approved the split. The final inspection showed 2.4% defects against a 2.5% limit, but most were size XS, so the agent flagged it.

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