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AI agent for transportation managers

Fleet Emissions Reporting Agent

Accurate emissions report with reduction ideas

ReportingManagementOperations
See how it worksGet access
Fleet Emissions Reporting Agent: what goes in, what the agent does and what you get

What it does

Companies must report transport emissions to customers and regulators, and bad fuel data makes the numbers unreliable. Each month this agent collects fuel card data, mileage and vehicle types. It first checks entries are plausible, such as fuel volumes larger than the tank, and sends anomalies to the fuel card team before calculating. It then calculates emissions with approved factors only, compares with last period and targets, and finds the top 10% of emitters per km. For those it suggests actions like driver coaching or replacement. It drafts the report with charts and notes. The manager approves the report before it is filed. Edge case: a vehicle switched to biodiesel, so the agent applies the right factor for that fuel.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Month ends 2 USES A TOOL Collect fuel and mileage data 3 CHECKS THE RESULT Are fuel entries plausible? If not: send anomalies to fuel card team. Back to step2. 4 DOES Calculate emissions 5 DOES Compare with targets and find high emitters 6 USES A TOOL Draft report 7 YOU APPROVE Manager approves report 8 RESULT Report filed
Read the steps as a list
  1. Month ends
  2. Collect fuel and mileage data
  3. Are fuel entries plausible?If not: send anomalies to fuel card team. Back to step 2.
  4. Calculate emissions
  5. Compare with targets and find high emitters
  6. Draft report
  7. Manager approves reportThe agent waits here for your OK.
  8. Report filed

How it decides

It calculates emissions with approved factors and flags anomalies.

  • Fuel over tank size flagged
  • Approved factors only
  • High emitters top 10%

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Emission factors
  • Targets
  • Report format
  • High emitter threshold

What keeps you in control

It always asks you first

  • Report release

Hard limits

  • Approved factors
  • No driver penalties

It stops when

  • Done: report filed
  • Stop: data missing

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensIn May, a van showed 140 liters in one fill but has an 80-liter tank, so the plausibility check failed. The fuel card team found the card was used for two vans. After splitting the fill, that van's emissions per km fell into normal range. Two other vans were still in the top 10% and got coaching suggestions. The manager approved the report.

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