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AI agent for compliance officers

Gifts and Conflicts Register Review Agent

Every declared conflict or large gift is checked against vendors and deals.

ComplianceRisk managementLegal
See how it worksGet access
Gifts and Conflicts Register Review Agent: what goes in, what the agent does and what you get

What it does

Gift and conflict declarations pile up in a register and are never compared to the vendors and deals the company actually uses. This agent reads the declarations, matches them to vendor lists and approvals, flags overlaps and amounts over the threshold, and requests clarification. After replies it rechecks. It decides by the policy: a gift over the limit or a relationship with a current vendor needs review. The analyst approves actions. Edge case: an employee declares a family business that is also a supplier, so the agent flags it and asks if the employee had a role in selecting it.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueNo 1 STARTS WHEN Declarations are collected 2 USES A TOOL Read gift and conflict declarations 3 USES A TOOL Match names and companies to vendor and deal lists 4 DOES Flag overlaps and gifts over the threshold 5 DOES Rank flags by the person's role in the decision 6 DOES Draft clarification requests 7 YOU APPROVE Analyst approves requests and any action 8 USES A TOOL Read replies and recheck the matches 9 CHECKS THE RESULT Is each flag cleared or properly handled under thepolicy? If not: ask a follow-up or escalate to the analyst'slist. Back to step 5. 10 RESULT Reviewed register
Read the steps as a list
  1. Declarations are collected
  2. Read gift and conflict declarations
  3. Match names and companies to vendor and deal lists
  4. Flag overlaps and gifts over the threshold
  5. Rank flags by the person's role in the decision
  6. Draft clarification requests
  7. Analyst approves requests and any actionThe agent waits here for your OK.
  8. Read replies and recheck the matches
  9. Is each flag cleared or properly handled under the policy?If not: ask a follow-up or escalate to the analyst's list. Back to step 5.
  10. Reviewed register

How it decides

It flags a declaration when the name matches a vendor, a deal party or exceeds the gift limit. It ranks by the person's role in the decision.

  • Flag any gift over the policy limit
  • Flag a vendor or deal that matches a declaration
  • Rank a flag higher if the person approved the purchase
  • Never decide misconduct

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Gift limit
  • Matching rules
  • Role ranking
  • Review schedule
  • Request wording

What keeps you in control

It always asks you first

  • Analyst approves requests, outcomes and any referral

Hard limits

  • Never decide that a violation occurred
  • Keep register data within compliance

It stops when

  • Done: every flag is cleared or referred
  • Stop: a possible violation needs the compliance lead

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe agent finds a declared family business matches a current supplier with $64,000 in orders. The employee approved two of them. It drafts a clarification request, the analyst approves it, and the reply says the supplier was chosen before the relationship. The recheck shows one later order was approved by the same person. The analyst refers it.

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