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AI agent for farmers

Grain Contract Delivery Tracking Agent

Every contract is delivered inside its window and every settlement matches its terms

DecisionsRisk managementOperations
See how it worksGet access
Grain Contract Delivery Tracking Agent: what goes in, what the agent does and what you get

What it does

Forward contracts carry volume, delivery windows and quality terms, and missing any of them costs money. This agent lists every contract with its terms and compares them with bin stock and the harvest estimate. It warns of shortfalls early and proposes options, such as moving grain between bins, delivering part of a contract, or asking the buyer for an extension. After each delivery it checks the settlement sheet against the contract for weight, grade, price and discounts and queries any difference. The farmer approves deliveries and any dispute. Edge case: the settlement shows a moisture discount that is higher than the contract table, so the agent drafts a correction request with the clause quoted.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Weekly review or a delivery settlement arrives 2 USES A TOOL Read contract terms and delivery windows 3 USES A TOOL Compare with bin stock and harvest estimate 4 CHECKS THE RESULT Is there enough grain for each contract and window? If not: model options such as bin transfers, partialdelivery or an extension request, then recheck stock.Back to step 2. 5 DOES Plan delivery dates against the windows 6 YOU APPROVE Farmer approves deliveries and any extension request 7 USES A TOOL Read the settlement sheet after delivery 8 CHECKS THE RESULT Does the settlement match weight, grade, price anddiscounts? If not: draft a correction request with the contractclause and recheck the reply. Back to step 7. 9 DOES Update the contract balance 10 RESULT Contract record updated
Read the steps as a list
  1. Weekly review or a delivery settlement arrives
  2. Read contract terms and delivery windows
  3. Compare with bin stock and harvest estimate
  4. Is there enough grain for each contract and window?If not: model options such as bin transfers, partial delivery or an extension request, then recheck stock. Back to step 2.
  5. Plan delivery dates against the windows
  6. Farmer approves deliveries and any extension requestThe agent waits here for your OK.
  7. Read the settlement sheet after delivery
  8. Does the settlement match weight, grade, price and discounts?If not: draft a correction request with the contract clause and recheck the reply. Back to step 7.
  9. Update the contract balance
  10. Contract record updated

How it decides

A shortfall is flagged when stock and estimate together fall below the contract volume plus a small margin. A settlement is accepted only when each line matches contract terms.

  • Warn when expected supply is under 105 percent of contract volume
  • Flag any discount that is not in the contract table
  • Warn 14 days before a window closes
  • Never treat a contract as closed until the settlement is checked

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Margin over contract volume (default 5 percent)
  • Warning lead time (default 14 days)
  • Bins and crops tracked
  • Settlement tolerance

What keeps you in control

It always asks you first

  • Deliveries
  • Extension requests
  • Disputes

Hard limits

  • Never contact the buyer without the farmer
  • Never change contract terms

It stops when

  • Done: contract delivered and settlement matched
  • Stop: contract terms are missing

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensContract 22 needed 8,000 bushels of corn by Nov 15. Stock plus estimate was 7,600, so the check failed. The agent proposed moving 600 bushels from bin 3 and a one week delay request. The farmer approved the transfer. After delivery the settlement showed 15.8 percent moisture priced as 17. The agent drafted a correction note.

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