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AI agent for newsletter writers

Guest Contributor Pipeline Agent

Every issue slot has an accepted, on-brief guest piece ready before the send date.

Risk managementAutomationMarketing
See how it worksGet access
Guest Contributor Pipeline Agent: what goes in, what the agent does and what you get

What it does

Guest pieces fill issues, but one late or off-topic draft can leave an empty slot on send day. This agent tracks each contributor from pitch to draft. It sends the brief and deadline, then checks the draft when it arrives against the brief and style rules for topic, length, tone, sources and links. It sends clear revision notes and waits for the second draft. If a draft slips, it reschedules the issue slot and suggests a backup piece from the reserve list. It keeps a board of who owes what and by when. The writer approves acceptance and the issue slot. Edge case: a draft arrives on time but ignores the brief, so the agent returns it with notes instead of passing it forward.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Guest pitch accepted 2 USES A TOOL Send the brief and deadline to the contributor 3 DOES Add the piece to the pipeline board with a slot anddates 4 USES A TOOL Check the board daily for drafts and deadlines 5 CHECKS THE RESULT Has the draft arrived by the deadline? If not: send a reminder, and after 2 days late move theslot to a reserve piece. Back to step 4. 6 USES A TOOL Check the draft against the brief and style rules 7 CHECKS THE RESULT Does the draft meet topic, length, tone and sourcerules? If not: send revision notes with examples and wait forthe second draft. Back to step 6. 8 DOES Check links, facts and bio 9 YOU APPROVE Writer approves acceptance and the issue slot 10 DOES Schedule the piece and confirm with the contributor 11 RESULT Piece ready for the issue
Read the steps as a list
  1. Guest pitch accepted
  2. Send the brief and deadline to the contributor
  3. Add the piece to the pipeline board with a slot and dates
  4. Check the board daily for drafts and deadlines
  5. Has the draft arrived by the deadline?If not: send a reminder, and after 2 days late move the slot to a reserve piece. Back to step 4.
  6. Check the draft against the brief and style rules
  7. Does the draft meet topic, length, tone and source rules?If not: send revision notes with examples and wait for the second draft. Back to step 6.
  8. Check links, facts and bio
  9. Writer approves acceptance and the issue slotThe agent waits here for your OK.
  10. Schedule the piece and confirm with the contributor
  11. Piece ready for the issue

How it decides

It accepts a draft when it meets topic, length and style rules, and reassigns the slot when a draft is more than 2 days late.

  • Remind 2 days before the deadline.
  • Reassign the slot when a draft is over 2 days late.
  • Allow at most 2 revision rounds.
  • Check every claim and link in a guest draft.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Brief template
  • Revision rounds allowed (default 2)
  • Lateness limit (default 2 days)
  • Reserve list

What keeps you in control

It always asks you first

  • Writer approves acceptance and the issue slot

Hard limits

  • Never publish a guest piece unedited
  • Do not promise a slot before the writer approves it

It stops when

  • Done: piece accepted and scheduled.
  • Stop: contributor withdraws, so a reserve piece is chosen.

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA guest agreed to deliver 600 words on October 8 for the October 15 issue. The draft arrived at 1,100 words and off topic, so the check failed. The agent sent notes with a trimmed outline. The second draft came on October 11 and met the brief. The writer approved the piece for the October 15 slot.

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