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AI agent for home inspectors

Inspection Report Defect Write-Up QA Agent

A report where every defect is clear, located, photographed and has a recommendation

Quality controlReal estate and construction
See how it worksGet access
Inspection Report Defect Write-Up QA Agent: what goes in, what the agent does and what you get

What it does

Each defect in a home inspection report should say what was observed, where, why it matters and who should fix it, with a photo. Missing parts lead to client confusion and complaints. This agent reads the draft report with the inspector's notes and photos and checks every defect for those five parts. Vague words like 'appears fine' in defect sections are flagged. It checks coverage against the state standards of practice so no required system is left out. Items not inspected must say why. If anything is missing, it lists issues for the inspector and re-checks. The inspector fixes, approves and delivers. Edge case: a system skipped because it was blocked must say what blocked it.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Draft report saved 2 USES A TOOL Read defects, photos and notes 3 DOES Check each defect for required parts 4 CHECKS THE RESULT Does every defect have all five parts and no vaguewords? If not: list issues for the inspector and recheck. Backto step 3. 5 USES A TOOL Check coverage against standards of practice 6 CHECKS THE RESULT Are all systems covered or explained? If not: list missing systems for the inspector andrecheck. Back to step 5. 7 YOU APPROVE Inspector approves and delivers 8 RESULT Final report
Read the steps as a list
  1. Draft report saved
  2. Read defects, photos and notes
  3. Check each defect for required parts
  4. Does every defect have all five parts and no vague words?If not: list issues for the inspector and recheck. Back to step 3.
  5. Check coverage against standards of practice
  6. Are all systems covered or explained?If not: list missing systems for the inspector and recheck. Back to step 5.
  7. Inspector approves and deliversThe agent waits here for your OK.
  8. Final report

How it decides

Each defect needs observation, location, implication, recommendation and photo. Required systems must be covered.

  • Five parts per defect
  • Not inspected items need a reason
  • Vague words flagged

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • State standards
  • Required parts
  • Vague word list
  • Report software

What keeps you in control

It always asks you first

  • Inspector delivers report

Hard limits

  • Never delivers reports
  • Never adds findings

It stops when

  • Done: report delivered
  • Stop: inspection incomplete

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA report had 37 defects. Five had no photo and 3 said 'monitor' with no recommendation, so the first check failed. The inspector added photos and recommendations. The coverage check then found the attic was not mentioned. The inspector noted the attic hatch was sealed shut. The re-check passed, and he approved and delivered the report that evening.

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