AI agent for head of operations
SOP Execution Evidence Agent
Every procedure run has valid evidence for every required step.
What it does
Procedure checklists often get ticked without proof that the steps really happened. When a run starts, this agent builds a run checklist from the standard procedure. It inspects steps in the order their dependencies require. For each step it validates the evidence, such as a photo, reading or log entry, by checking timestamp, location and source. Evidence reused from an earlier run or too thin to prove the step is rejected, and the agent asks for new evidence. If a prerequisite fails, it routes the issue to the supervisor. The supervisor signs off the run and handles safety decisions. Edge case: a required fridge temperature photo is from last week's run.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Procedure run starts
- Create the run checklist
- Validate evidence for the next step
- Is the evidence fresh and from this run?If not: create a follow-up for new evidence. Back to step 3.
- Route failed prerequisites
- Supervisor signs offThe agent waits here for your OK.
- Procedure execution record
How it decides
It inspects the next step by dependency and rejects evidence from earlier runs.
- Accept only fresh evidence from the current run.
- Step order follows dependencies in the procedure.
- Failed prerequisites go to the supervisor, never closed by the agent.
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Evidence types required per step
- Maximum age of evidence (default this run only)
- Who receives failed prerequisites
- Sign-off rules per procedure
What keeps you in control
It always asks you first
- Safety sign-off
- Physical actions
- Procedure changes
Hard limits
- No safety sign-off.
It stops when
- Done: all steps evidenced.
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
