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AI agent for court reporters

Interpreter and Accommodation Scheduling Agent

Have a confirmed qualified interpreter or accommodation for every hearing that needs one.

SchedulingLegalGovernment
See how it worksGet access
Interpreter and Accommodation Scheduling Agent: what goes in, what the agent does and what you get

What it does

A hearing starts and there is no interpreter for the party's language or no sign language provider. The hearing is postponed and everyone is inconvenienced. This agent reads the upcoming hearings for language and accessibility needs, finds qualified providers, books them, and confirms each booking by reply. If a provider cancels, it finds a replacement. It rechecks the week's list daily, so new hearings and changes are covered. The clerk approves final assignments. Edge case: for a rare language with no available provider, it checks for a remote option and alerts the clerk early enough to ask for a continuance.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Daily hearing calendar check begins 2 USES A TOOL Read hearings for the next 14 days and theirlanguage and access needs 3 DOES Match each need to qualified, available providers 4 USES A TOOL Send booking requests to providers 5 CHECKS THE RESULT Has each provider confirmed by reply? If not: Send a second request and contact the nextprovider on the list. Back to step 4. 6 YOU APPROVE Clerk approves the final assignment 7 USES A TOOL Update the hearing record 8 CHECKS THE RESULT Did any provider cancel or any new need arrive? If not: Find a replacement or book a new provider andnotify the clerk. Back to step 2. 9 DOES Flag hearings with no provider 5 days before 10 RESULT Confirmed interpreter list for the week
Read the steps as a list
  1. Daily hearing calendar check begins
  2. Read hearings for the next 14 days and their language and access needs
  3. Match each need to qualified, available providers
  4. Send booking requests to providers
  5. Has each provider confirmed by reply?If not: Send a second request and contact the next provider on the list. Back to step 4.
  6. Clerk approves the final assignmentThe agent waits here for your OK.
  7. Update the hearing record
  8. Did any provider cancel or any new need arrive?If not: Find a replacement or book a new provider and notify the clerk. Back to step 2.
  9. Flag hearings with no provider 5 days before
  10. Confirmed interpreter list for the week

How it decides

Matches each need to qualified providers by language, certification and availability, and treats a booking as done only when the provider confirms.

  • Request goes out 14 days before the hearing
  • No reply in 24 hours means next provider
  • No provider 5 days before triggers an alert to the clerk
  • Only certified providers for court hearings

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Booking lead time (default 14 days)
  • Reply wait (default 24 hours)
  • Provider ranking rules
  • Languages covered
  • Alert lead time (default 5 days)

What keeps you in control

It always asks you first

  • Final assignments
  • Any use of a non-certified provider
  • Any request to continue a hearing

Hard limits

  • Never promise a provider's payment
  • Never change a hearing time

It stops when

  • Done: all hearings covered
  • Stop: hearing cancelled
  • Stop: no provider available, clerk decides

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensThe agent finds a Tagalog hearing on Thursday. It books Ms Cruz, who confirms. On Tuesday she cancels. The check fails. The agent contacts the next provider, who is unavailable, then a third who confirms for the morning. A sign language request for Friday has no provider, so the agent alerts the clerk, who approves a remote provider.

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