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AI agent for job seekers

Interview Thank-You and Follow-Up Agent

Timely, specific follow-ups sent for every interviewer and a tracked next step

Interview Thank-You and Follow-Up Agent: what goes in, what the agent does and what you get

What it does

After an interview, the thank-you is often late or generic, and the promised next steps get forgotten. This agent starts with your notes from each conversation. It drafts a separate thank-you for each interviewer that mentions something specific that person said. It then reads the timeline you were given, such as a decision in two weeks, and sets a follow-up date a few days after it. It watches your inbox for a reply. If the date passes with nothing, it drafts a short nudge that adds one useful point. It never sends anything. Edge case: the recruiter said decisions could take up to a month, so the agent moves the nudge date later and says why.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueApprovedNoNo 1 STARTS WHEN Interview ends and notes are added 2 DOES Pick one specific point from your notes for eachinterviewer 3 USES A TOOL Draft a tailored thank-you for each interviewer 4 CHECKS THE RESULT Does each draft mention something specific and haveno wrong name or title? If not: rewrite the draft with the missing detail andre-read names against the notes. Back to step 2. 5 YOU APPROVE Job seeker approves and sends each thank-you 6 DOES Set the follow-up date from the stated timeline 7 USES A TOOL Check the inbox for a reply on that date 8 CHECKS THE RESULT Has a reply arrived? If not: draft a short nudge adding one useful point andwait for approval. Back to step 7. 9 YOU APPROVE Job seeker approves the nudge 10 RESULT Follow-up tracked until a reply or a closed process
Read the steps as a list
  1. Interview ends and notes are added
  2. Pick one specific point from your notes for each interviewer
  3. Draft a tailored thank-you for each interviewer
  4. Does each draft mention something specific and have no wrong name or title?If not: rewrite the draft with the missing detail and re-read names against the notes. Back to step 2.
  5. Job seeker approves and sends each thank-youThe agent waits here for your OK.
  6. Set the follow-up date from the stated timeline
  7. Check the inbox for a reply on that date
  8. Has a reply arrived?If not: draft a short nudge adding one useful point and wait for approval. Back to step 7.
  9. Job seeker approves the nudgeThe agent waits here for your OK.
  10. Follow-up tracked until a reply or a closed process

How it decides

The follow-up date is the stated decision date plus two business days. A reply stops the nudge; silence past the date starts one.

  • Set the follow-up date two business days after the stated decision date
  • Use a one-month default when no timeline was given
  • Stop nudging after two follow-ups
  • Never repeat the same wording in two thank-yous

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Hours after interview to draft (default: 2)
  • Days of silence before a nudge (default: 2 business days past the date)
  • Tone (default: warm and brief)
  • Maximum nudges (default: 2)

What keeps you in control

It always asks you first

  • Job seeker approves and sends every thank-you and nudge

Hard limits

  • Never sends an email without approval
  • Never nudges more than twice

It stops when

  • Done: a reply is received or two nudges have gone unanswered
  • Stop: the seeker withdraws from the process

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA seeker finishes a panel at a clinic group on Monday. Notes said a decision was due in 10 days. The agent drafted three thank-yous, and the check caught one interviewer's title as manager instead of director. It fixed it, and the seeker sent them. On day 12 there was no reply, so the agent drafted a nudge mentioning the scheduling project discussed, and the seeker approved it.

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