AI agent for job seekers
Job Search Pipeline Tracker Agent
Every application tracked with the next action done on time
What it does
An active job search can mean 30 or more open applications at different stages, and follow-ups slip. This agent reads application confirmations, recruiter emails and calendar invites daily, and updates a pipeline with each company's stage and last contact. It works out the next action: a follow-up after 10 business days with no reply, a thank-you note within 24 hours of an interview, or interview prep. It drafts those messages, allowing at most two follow-ups per application. The person reviews and sends every message. Each week it checks for applications past their follow-up window and builds a pipeline report so the person or coach can see if the search is working. Edge case: a rejection email closes the item and suggests asking for feedback only if an interview took place.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Daily scan
- Read application, recruiter and calendar emails
- Update stage and last contact for each company
- Work out the next action and due date
- Draft follow-up and thank-you messages
- Person reviews and sends messagesThe agent waits here for your OK.
- Are any applications past their follow-up window?If not: no overdue items; continue to the weekly report. Back to step 5.
- Build the weekly pipeline report
- Updated pipeline and weekly numbers
How it decides
Applications with no reply after 10 business days get a follow-up. After an interview, a thank-you note is due within 24 hours.
- No reply in 10 business days triggers a follow-up
- At most two follow-ups per application
- Thank-you notes within 24 hours of an interview
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Follow-up window (default 10 business days)
- Maximum follow-ups (default 2)
- Weekly report day
- Who sees the report (person only, or coach too)
What keeps you in control
It always asks you first
- Person sends every message
Hard limits
- Never sends messages on its own
- Reads only labeled job search emails
It stops when
- Done: weekly report delivered
- Stop: person accepts an offer; pipeline closed
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
