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AI agent for landscape architects

Landscape Cost Estimate Agent

A complete landscape estimate compared with the budget

Budgets and moneyReal estate and construction
See how it worksGet access
Landscape Cost Estimate Agent: what goes in, what the agent does and what you get

What it does

Clients need cost estimates at each design phase, and a surprise at bid time can force redesign. This agent takes quantities from the plans, such as paving area, planting counts, soil volume and irrigation zones, and prices them from bids and supplier prices no older than 18 months. It builds the estimate, then checks for commonly missed items like soil, irrigation and site prep, adding any that are missing and checking again. It compares the total with the client's budget. If the estimate is over budget, it ranks the items that drive the gap so the designer knows where to look first, without changing the design itself. The landscape architect approves the estimate before it goes to the client. Edge case: phased projects are estimated with escalation for later phases, so a phase built two years out is not priced at today's costs.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Design phase complete 2 USES A TOOL Take quantities from plans 3 USES A TOOL Price from recent bids 4 CHECKS THE RESULT Are common items like soil and irrigation included? If not: add missing items. Back to step 2. 5 DOES Compare with budget 6 YOU APPROVE Landscape architect approves 7 RESULT Cost estimate
Read the steps as a list
  1. Design phase complete
  2. Take quantities from plans
  3. Price from recent bids
  4. Are common items like soil and irrigation included?If not: add missing items. Back to step 2.
  5. Compare with budget
  6. Landscape architect approvesThe agent waits here for your OK.
  7. Cost estimate

How it decides

Prices from recent bids. Missing common items flagged. Over-budget items ranked.

  • Recent bids within 18 months
  • Escalation for later phases
  • Budget gaps ranked

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Price sources
  • Common items list
  • Escalation rate
  • Format

What keeps you in control

It always asks you first

  • Landscape architect approves

Hard limits

  • Never shares with contractors
  • Never commits budget

It stops when

  • Done: estimate issued
  • Stop: quantities unavailable

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensAt the end of design development for a park on October 9, the agent took quantities: 14,200 square feet of paving, 380 shrubs and 6 irrigation zones. The check for common items failed: soil amendment and mulch were missing. It added them and repriced. The total came to $612,000 against a $560,000 budget. It ranked paving and site furnishings as the main drivers. The landscape architect approved the estimate for the client.

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