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AI agent for musicians

Live Show Prep and Setlist Agent

Every show ready: confirmed details, timed setlist and complete gear

Live Show Prep and Setlist Agent: what goes in, what the agent does and what you get

What it does

Show-day problems, like a set that runs long or a missing amp, are usually avoidable with a little prep. Two weeks before a show, this agent confirms the details with the venue: set length, load-in, soundcheck, backline and contacts. It sends the tech rider and stage plot after approval. It drafts a setlist that fits the slot, using song lengths, transitions and past crowd response. Then it checks the setlist time, the key and tuning changes, and the gear list against the backline. If the set runs long, it suggests songs to cut and checks again. It builds a show-day schedule and packing list. The musician approves the setlist and every message. Edge case: a venue without a bass amp is caught from the backline list.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
ApprovedYes, continueApprovedNo 1 STARTS WHEN Show two weeks away 2 USES A TOOL Confirm details with the venue 3 YOU APPROVE Musician approves rider and messages 4 DOES Draft setlist with timings 5 CHECKS THE RESULT Does the set fit the slot, gear and backline? If not: cut songs or add gear to the list. Back to step4. 6 USES A TOOL Build show-day schedule and packing list 7 YOU APPROVE Musician approves the setlist 8 RESULT Show pack ready
Read the steps as a list
  1. Show two weeks away
  2. Confirm details with the venue
  3. Musician approves rider and messagesThe agent waits here for your OK.
  4. Draft setlist with timings
  5. Does the set fit the slot, gear and backline?If not: cut songs or add gear to the list. Back to step 4.
  6. Build show-day schedule and packing list
  7. Musician approves the setlistThe agent waits here for your OK.
  8. Show pack ready

How it decides

It fits the set to the slot with a buffer and reduces tuning changes.

  • Leave a 3-minute buffer
  • Group songs by tuning
  • Check backline against needs

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Time buffer
  • Setlist rules
  • Packing list base
  • Prep lead time

What keeps you in control

It always asks you first

  • Venue messages
  • Setlist

Hard limits

  • Never confirms anything with the venue without approval
  • Never changes fees

It stops when

  • Done: show pack ready
  • Stop: show cancelled

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensFor a 40-minute slot on June 14, the first setlist ran 43 minutes with three tuning changes, so the time check failed. The agent cut one song and reordered to two tuning changes, reaching 37 minutes. The backline list showed no bass amp, so it added one to the packing list. The musician approved the setlist.

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