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AI agent for financial advisors

New Client Onboarding File Agent

A complete, consistent onboarding file and funded accounts

New Client Onboarding File Agent: what goes in, what the agent does and what you get

What it does

New client paperwork often bounces back from the custodian for a missing signature or a blank field, which delays funding by weeks. When a client signs on, this agent manages the onboarding file. It lists the forms and documents needed for each account type, checks what has been received, and reviews each form for missing signatures, mismatched names and incomplete suitability fields. It drafts reminders to the client for missing items and rechecks documents when they come back. It flags any conflict between the client's risk answers and the chosen strategy. It then tracks asset transfers and checks that amounts arrive within 5% of what was expected. The advisor approves the file before it goes to the custodian, and compliance reviews as required. Edge case: the form says conservative but the requested model is aggressive, so the agent flags it.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedNo 1 STARTS WHEN Client agreement signed 2 DOES List required forms by account type 3 USES A TOOL Review received forms and ID 4 CHECKS THE RESULT Is every form complete and consistent? If not: draft client reminders and recheck newdocuments. Back to step 3. 5 USES A TOOL Track asset transfers 6 YOU APPROVE Advisor and compliance approve the file 7 RESULT Accounts opened and funded
Read the steps as a list
  1. Client agreement signed
  2. List required forms by account type
  3. Review received forms and ID
  4. Is every form complete and consistent?If not: draft client reminders and recheck new documents. Back to step 3.
  5. Track asset transfers
  6. Advisor and compliance approve the fileThe agent waits here for your OK.
  7. Accounts opened and funded

How it decides

It tests each form against a required field list and checks that suitability answers fit the chosen strategy.

  • Missing signature: return to client
  • Suitability conflicts with strategy: flag to advisor
  • Transfer amount differs by over 5%: investigate

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Forms by account type
  • Reminder schedule
  • Compliance review rules
  • Status update format

What keeps you in control

It always asks you first

  • Submitting to custodian
  • Sending reminders to the client

Hard limits

  • Never submits forms
  • Never stores ID images outside the secure system

It stops when

  • Done: accounts funded
  • Stop: identity cannot be verified

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA couple's onboarding file in May had 9 forms. The review check failed: two lacked signatures and the IRA beneficiary was blank. The advisor approved a reminder and the clients returned them in four days. The agent rechecked and passed the file. Later the transfer arrived $8,000 short, and it traced the gap to a pending dividend. The advisor and compliance approved the file.

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