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AI agent for ux writers

Notification and Email Copy Inventory Agent

Give the writer one complete, consistent inventory of every automated message.

ResearchQuality controlWritersCreatives
See how it worksGet access
Notification and Email Copy Inventory Agent: what goes in, what the agent does and what you get

What it does

A product sends emails, push notifications, in-app messages and texts from several systems, and nobody has the full list. Tone and terms differ, and duplicates fire for the same event. This agent builds an inventory by pulling from each system: the trigger, channel, subject, body and owner. It checks each message against the style guide for tone and terms, and finds duplicates, conflicts and messages that send for the same event on several channels. It lists the issues with a suggested fix and the people to ask. After edits, it rereads the live messages to confirm the fixes and checks for new conflicts. It never edits a message. The writer approves changes. Edge case: a legally required message is flagged as locked.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueApprovedYes, continueNoNo 1 STARTS WHEN Quarterly review or new message 2 USES A TOOL Pull templates from each system 3 DOES Record trigger, channel, copy and owner for each 4 DOES Check tone, terms and length against the style guide 5 DOES Find duplicates and overlapping events acrosschannels 6 CHECKS THE RESULT Does each message have a known owner and trigger? If not: list the unknowns and ask the system owners.Back to step 2. 7 DOES Propose fixes and merges 8 YOU APPROVE Writer approves the changes 9 USES A TOOL Reread the live templates after edits 10 CHECKS THE RESULT Are the fixes live with no new conflicts? If not: list what remains and new conflicts. Back tostep 4. 11 RESULT Message inventory and issue log
Read the steps as a list
  1. Quarterly review or new message
  2. Pull templates from each system
  3. Record trigger, channel, copy and owner for each
  4. Check tone, terms and length against the style guide
  5. Find duplicates and overlapping events across channels
  6. Does each message have a known owner and trigger?If not: list the unknowns and ask the system owners. Back to step 2.
  7. Propose fixes and merges
  8. Writer approves the changesThe agent waits here for your OK.
  9. Reread the live templates after edits
  10. Are the fixes live with no new conflicts?If not: list what remains and new conflicts. Back to step 4.
  11. Message inventory and issue log

How it decides

It marks a message as conflicting when it breaks a style rule or another message covers the same event and audience. It keeps locked messages as they are.

  • Flag two messages firing for the same event within 10 minutes
  • Flag any message with a term from the banned list
  • Mark legally required messages as locked
  • Treat a message with no owner as an open item

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Systems included
  • Duplicate window (default 10 minutes)
  • Banned terms
  • Locked messages list
  • Review schedule

What keeps you in control

It always asks you first

  • All changes to messages
  • Any merging or retiring of messages

Hard limits

  • Never edit or turn off a message
  • Never change a locked legal message

It stops when

  • Done: inventory complete and issues resolved
  • Stop: system access is not available

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA review of 5 systems found 142 messages. Eleven fired on password reset, 3 duplicates by email and push within 2 minutes. Eighteen used the term account instead of workspace. Seven had no owner. The agent proposed fixes, and after the writer approved, a recheck found one merged message still firing from an old system.

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