AI agent for customs brokers
Other Agency Admissibility Check Agent
Know every agency requirement before arrival and clear any hold quickly.
What it does
A shipment of cosmetics arrives, and only then does anyone realize the food and drug agency needs a prior notice and a facility registration, so the goods sit in a warehouse at a daily charge. Before the entry, the agent checks the product types and descriptions against the rules of other government agencies, such as food, plant and animal health, consumer product safety, wildlife and vehicle agencies. It lists the filings, licenses or prior notices needed for each product and their deadlines, and tracks status per agency. When a hold or request appears, it finds which document or approval is missing and chases it, with the client or the agency, until the goods are released. It keeps a log of each agency's decision. Edge case: a product with two applicable agencies with different timelines. The broker approves filings.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Shipment booking received
- Read the product descriptions and tariff numbers
- Check them against other agency rules
- List the required filings, licenses and deadlines per agency
- Request missing documents from the client
- Broker approves filingsThe agent waits here for your OK.
- Track each agency's status until arrival
- Is every agency cleared with no hold?If not: identify the missing document or approval and chase it. Back to step 4.
- Check agency messages again after each response
- Has the agency released the goods?If not: update the case notes and escalate after 48 hours. Back to step 8.
- Release recorded and log filed
How it decides
A product needs a filing when its type, tariff number or use falls under an agency rule. A hold is resolved only when the agency shows release.
- Check every tariff number against the agency rule table
- Send prior notices at least the number of hours the rule requires
- Escalate a hold after 48 hours without agency response
- Chase client documents every 24 hours during a hold
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Agencies covered
- Rule tables used
- Escalation time (default 48 hours)
- Client contact
- Log format
What keeps you in control
It always asks you first
- Broker approves each filing
- Broker approves contacting an agency
Hard limits
- Never file with an agency itself
- Do not guess product classifications
It stops when
- Done: goods released by all agencies
- Stop: the agency refuses entry, tell the broker and the client at once
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
