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AI agent for social media coordinators

Post Scheduling Preflight Agent

Every scheduled post passes technical and brand checks before it goes live

Quality controlMarketingPR and communications
See how it worksGet access
Post Scheduling Preflight Agent: what goes in, what the agent does and what you get

What it does

A scheduled post with a broken link or the wrong image size looks careless, and these slips are easy to miss in a busy queue. Each afternoon this agent reviews every post scheduled for the next 48 hours. It checks image and video sizes against each platform's specs, link destinations and tracking tags, alt text, tagged accounts, character limits, hashtags against a banned list, and posting time in the audience's time zone. It fixes simple failures, such as missing alt text, in a draft copy and runs the checks again. Wording changes and anything it cannot fix, like a missing video file or a dead link, go to the coordinator. The coordinator approves every change to scheduled posts. Edge case: a post tagging an account that has been renamed is caught because the tag no longer resolves.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Daily preflight at 3 p.m. 2 USES A TOOL Pull posts scheduled for the next 48 hours 3 USES A TOOL Check sizes, links, tags, alt text, limits and times 4 DOES Draft fixes in copies for each failure 5 CHECKS THE RESULT Does every post now pass all checks? If not: retry the fix once, then send the post to thecoordinator. Back to step 3. 6 DOES Sort fixes into format changes and wording changes 7 CHECKS THE RESULT Are all wording changes and unfixable items listedwith a reason? If not: add the missing items and reasons for thecoordinator. Back to step 6. 8 YOU APPROVE Coordinator approves changes to scheduled posts 9 RESULT Preflight report saved
Read the steps as a list
  1. Daily preflight at 3 p.m.
  2. Pull posts scheduled for the next 48 hours
  3. Check sizes, links, tags, alt text, limits and times
  4. Draft fixes in copies for each failure
  5. Does every post now pass all checks?If not: retry the fix once, then send the post to the coordinator. Back to step 3.
  6. Sort fixes into format changes and wording changes
  7. Are all wording changes and unfixable items listed with a reason?If not: add the missing items and reasons for the coordinator. Back to step 6.
  8. Coordinator approves changes to scheduled postsThe agent waits here for your OK.
  9. Preflight report saved

How it decides

It fixes mechanical issues itself in drafts and hands anything that changes meaning to the coordinator.

  • Fix sizes, tracking tags and alt text in drafts
  • Send wording changes to the coordinator
  • Hold posts with dead links

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Look-ahead window (default 48 hours)
  • Run time
  • Banned hashtag list
  • Tracking tag rules

What keeps you in control

It always asks you first

  • Editing or holding scheduled posts

Hard limits

  • Never publishes posts early
  • Never changes post wording without approval

It stops when

  • Done: all posts pass
  • Stop: scheduling tool unreachable, alert coordinator

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensOn Thursday at 3 p.m. the agent checked 23 posts. Four failed: two had no alt text, one link went to a 404 page and one LinkedIn image had the wrong ratio. It fixed three in drafts. The 404 link still failed after a retry, so it sent that post to the coordinator, who found the new page address. The coordinator approved all four changes.

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