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AI agent for public relations specialists

PR Embargo Package Agent

Embargo packages with one unambiguous release time.

Quality controlPR and communicationsMarketing
See how it worksGet access
PR Embargo Package Agent: what goes in, what the agent does and what you get

What it does

Embargoed press materials often show inconsistent release times, especially across time zones. When an embargoed release is prepared, this agent checks every element of the package, such as the press release, fact sheet, images and email, against the approved release schedule. It repairs fields that do not match the schedule. Any time without an explicit time zone, or with conflicting time zones, blocks the package from being marked ready until it is fixed. It then assembles the delivery draft and checks it once more. The release coordinator approves distribution and any embargo agreement. Edge case: one asset says 'embargo 9:00' with no time zone, so the package is blocked.

How it works

Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.

Start and resultWhat it doesA check on its own workWaits for your OKGoes back and retries
Yes, continueYes, continueApprovedNoNo 1 STARTS WHEN Embargoed package prepared 2 USES A TOOL Read the approved release schedule 3 USES A TOOL Check versions and release times in every element 4 CHECKS THE RESULT Are all times consistent with time zones stated? If not: repair from the schedule or block untilresolved. Back to step 3. 5 DOES Assemble the delivery draft 6 CHECKS THE RESULT Does the assembled draft show one release time? If not: recheck the element that differs. Back to step3. 7 YOU APPROVE Release coordinator approves distribution 8 RESULT Embargo package review
Read the steps as a list
  1. Embargoed package prepared
  2. Read the approved release schedule
  3. Check versions and release times in every element
  4. Are all times consistent with time zones stated?If not: repair from the schedule or block until resolved. Back to step 3.
  5. Assemble the delivery draft
  6. Does the assembled draft show one release time?If not: recheck the element that differs. Back to step 3.
  7. Release coordinator approves distributionThe agent waits here for your OK.
  8. Embargo package review

How it decides

It corrects from the approved schedule and blocks on timezone conflicts.

  • Every time must have an explicit time zone.
  • The approved schedule is the source of truth.
  • Conflicts block ready status until fixed.

Make it yours

Every agent is a starting point. You choose these settings for your own situation.

  • Approved schedule source
  • Time zones to show in every asset
  • Package elements to check
  • Who approves distribution

What keeps you in control

It always asks you first

  • Distribution
  • Embargo agreements

Hard limits

  • No distribution.

It stops when

  • Done: consistent.

Set it up

We guide you through the set-up, step by step

Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.

10 minto set it up in your AI
5 AIsChatGPT, Claude, Copilot, Gemini, Grok
  • One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
  • The agent then walks you through connecting your own data, one source at a time
  • A downloadable copy with the flow chart, the rules and the full guide
Get access to this agent

An example run

What happensA product release is set for 09:00 New York time on 18 March. The agent checks 6 package elements. The check fails: the fact sheet says 'embargo 9:00' with no time zone, and the email says 14:00 GMT, which is wrong by an hour that week. It blocks the package and corrects both from the schedule. The recheck passes. The release coordinator approves distribution.

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