AI agent for insurance agency managers
Producer Licensing and CE Compliance Agent
No producer selling without a valid license or with missing CE
What it does
Every producer must hold a valid license and complete continuing education in each state where they sell, and a lapse can stop sales or bring fines. Each month this agent checks each producer's license status against state records and calculates the credits still needed before each deadline. It warns producers at 90, 60 and 30 days. When certificates come in, it checks that the credits meet the state's subject and hour rules, with ethics hours tracked separately. If credits do not count, it tells the producer exactly what is still needed. It also compares where each producer sells with where they are licensed and flags any mismatch at once. The agency manager approves any restriction on selling. Edge case: a producer moves to a new state, so the agent lists the new license requirements.
How it works
Follow the arrows from top to bottom. The orange dashed arrow is the loop: when a check fails, the agent goes back and tries again.
Read the steps as a list
- Monthly compliance check
- Check license status against state records
- Calculate CE credits needed by deadline
- Review certificates submitted
- Do credits meet state subject and hour rules?If not: tell the producer what is still needed. Back to step 4.
- Compare sales locations with licenses
- Agency manager approves selling restrictionsThe agent waits here for your OK.
- Compliance tracker updated
How it decides
It compares license and CE status with state rules and sales locations.
- Warnings at 90, 60 and 30 days
- Ethics credits tracked separately
- Sales in unlicensed states flagged at once
Make it yours
Every agent is a starting point. You choose these settings for your own situation.
- Warning schedule
- States covered
- Reminder style
- Who approves restrictions
What keeps you in control
It always asks you first
- Restricting a producer
- Paying license fees
Hard limits
- Never files licenses
- Uses official state records
It stops when
- Done: all producers compliant
- Stop: state records unavailable
Set it up
We guide you through the set-up, step by step
Members get the full set-up guide for this agent. No technical skills needed: you copy, paste and upload.
- One set of instructions to paste into your AI, with the clicks for ChatGPT, Claude, Microsoft 365 Copilot, Gemini and Grok
- The agent then walks you through connecting your own data, one source at a time
- A downloadable copy with the flow chart, the rules and the full guide
